Below are the approved minutes of your Parish Council Meetings back to 16-01-2006. If you need minutes before this time then please contact the clerk. (There may be a charge for paper and postage)

 

Please click on the link for the date that you want:-

Monday 10 September 2007

Monday 2 July 2007

Monday 2 April 2007

Monday 19 February 2007

Monday 8 January 2007

Monday 6 November 2006

Monday 25 September 2006

Monday 14 August 2006

Monday 3 July 2006

Monday 22 May 2006

Monday 10 April 2006

Monday 27 February 2006

Monday 16 January 2006

 

Monday 10 September 2007

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EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 10 September 2007 at 7.00pm

 

 

1.         Present - Cllr. Williams (in the chair), Waltham, Honey, Lockey, Newstead, Sinfield, Baker and Wheeler and District Councillor Ayling.  Mr. Round, member of the public and County Councillor Pears also attended.

 

2.         Apologies:  were received from Councillor Anderson.

 

3.         Members Declarations of Interests:

             There were no declarations of interest

 

4.         Minutes of the meeting held on Monday 2 July 2007, previously circulated, with an amendment to Agenda Item 11, were approved and signed.

 

5.         Clerks's Report:

a)    Highway Matters

-     Extension of existing speed limit to include old level crossing on Spilsby Road – Letter from Lincolnshire County Council was read out which explained that the criteria for an enforced speed limit was not met along this stretch of road.  The clerk was asked to write back to the County Council saying the Parish Council was unhappy with their decision and asking for it to go before committee.

-     Cutting back of grass at road junctions, bridges and along Bellwater Bank east - the clerk has received a letter from the Highways saying that this would be done as quickly as possible.

-     Potholes and state of Hobhole Bank from Midville Bridge to Toynton – the clerk has received a letter from the Highways saying that patching of the worst places would be done as quickly as possible.

-     Railings at Midville Bridge is being dealt with by the structures department.  The clerk was asked to write to them asking when it is likely that these will be replaced.

-     Rubbish along footpath – Lincolnshire County Council is aware of the problem and will deal with it as soon as possible.

-     Give Way sign at the junction of Drainside with Spilsby Road. – Lincolnshire County Council is aware of this and will put the sign straight as soon as possible.

-     Land near Wheatsheaf Bridge – letter sent to Mr. Dennis – no reply to date.  However, it has been reported that Mr. Dennis has cut the rubbish down in the field and the clerk was asked to write and thank him for this and ask him to cut the rubbish down around the shed. 

-     Missing Midville sign – the clerk has received a letter from Lincolnshire County Council saying the sign would be replaced as soon as possible.

 

6.         Responsible Financial Officer’s Report: 

a)         Balances:

Current Account £899.86  Less: unapproved cheques of £9.00 = £890.86

Instant Business Account £13000.00 - less £500 to be transferred to Gratuity Account.

Gratuity Account £2624.13.

 

b)         Payment of the following accounts were approved:

1.   No accounts were paid this time due to the chequebook being left behind.  The clerk was asked to write to the Village Hall informing them of the error and say that two payments will be made next meeting. 

 

 

7.         Highway Matters

a)              The clerk was asked to write to the Highways Department informing them that the hedge surrounding the property on the corner of Lade Bank with Boston Road is very overgrown and makes it extremely difficult to see if anything is coming from the north when exiting from Lade Bank.  The clerk was to ask that they approach the occupiers of the property asking them to cut the hedge back or the County Council cuts it back. 

b)         There is a problem with a vehicle parked partially on the road overnight between the pumping station and the railway crossing on Hobhole Bank.  The clerk was asked to write to Old Leake Parish Council as this was in their parish.

c)         It was reported that the holes dug in Spilsby Road by Anglian Water some time ago are beginning to sink and the Clerk was asked to write to Anglian Water about the problem.

 

County Councillor Pears said she had received complaints about the speed the refuse cart travelled through the village and she said the County Council would be monitoring the situation.  She spoke about missing slates on the school and the recent break-in.  The Police and the Lincolnshire County Council's Property Department had also been called out.  Councillor Pears also spoke about complaints regarding reeds in the dykes and said if we had any problems to contact her and she also spoke about the appeal by Cranberry Compost to the enforcement order issued by Lincolnshire County Council.

 

District Councillor Ayling informed the Parish Council that the flashing lights on New Leake side of the school looked likely to be installed.  She informed the Parish Council that there was a sum of money that was to be split between Eastville, Stickney and Stickford Parish Councils and as yet neither Stickney nor Stickford had any real idea what they needed.  A suggestion was made that the entire amount comes to Eastville, Midville and New Leake Parish Council this year and then in following years Stickney and Stickford get the funding.  It was suggested the funding could go towards the cost of replacing the big window in the Village Hall.  Councillor Ayling said she would seek opinion from the other two Parish Councils and report back.

 

8.         Planning Applications

a)     Appeal by Cranberry Compost.  The clerk was asked to write to the Appeal Board setting out the Parish Council's issues.  These are that Malcolm Wrisdale Limited has erected a third vertical composting unit for which he has not requested permission for and which has caused an increase in vehicular movement.  That Malcolm Wrisdale Ltd has been given ample opportunity to comply with the planning approval but has failed to make any attempt to do so.  That Malcolm Wrisdale Ltd has installed aeration equipment/ducting/pipe work in a part of the former grain store without seeking planning permission and it is the opinion of the Parish Council that if planning approval has not been sought prior to the erection of the additional tower and the exterior changes to the grain store ten, on the grounds of equality with other such unlawful developments, the site needs to be restored to the extent of development allowed under the original planning approval.   The clerk was also ask to request that the Parish Council be notified of the outcome of the appeal.

b)    An application for a two-storey extension and alterations to existing dwelling to provide a kitchen, lobby, wc and en-suite bedroom and first floor balcony with railings at Morris Manor, Station Road, Eastville was supported.

 

9.         Open Surgery:   Mrs Smith raised concerns about the recent bad weather when the village hall car park flooded and, because of the lack of drainage, this in turn flooded the garden of the bungalow adjacent to the car park.  Mrs Smith was advised to speak to the Village Hall committee, as the Parish Council had no jurisdiction over the Village Hall.  It was brought to the attention of the Parish Council that 6th form pupils attending 6th form colleges had to pay for their transport whereas pupils attending Boston College of Further Education were not. 

 

10.       Street Lights:   The clerk read out a letter from East Lindsey District Council in which it was suggested the cost of an additional street light was less than £600 each.  The clerk was asked to write back to Mr. Kirkby asking for a site meeting to get proper quotes for two or three new lights.  Councillor Sinfield has agreed to meet with Mr. Kirkby.

 

 

 

11.       Parish Plan

Councillors Waltham and Newstead updated the Council with regard to their thoughts on the Parish Plan.  The Clerk informed them that the guidance notes suggested that a ‘steering group’ be set up before any letters were sent out.  Councillors Newstead, Waltham, Lockey and Williams along with Mr. Round agreed to hold an initial meeting from which they would approach local clubs to have a representative on the steering group.

 

12.       Parish Council websites – Councillor Newstead reported that a Parish Council website should not be difficult to set up.  It was agreed that the clerk gather some material that would be suitable to put on the site initially and once it was up and running we could involve other groups in the parish.

 

13.       Update on Code of Conduct seminar and adoption of new code:   The new Code of Conduct was discussed and the council resolves to adopt and abide by the new Code of Conduct as laid down in statutory instrument number 2007 No 1159 and set out in the ‘Model Code for Town and Parish Councils’.  The council also resolves to include the optional clause 12(2) in its code granting members with a prejudicial interest the same right as members of the public to address the council, or answer any questions.

 

14.       Correspondence and circulars: 

a)      Clerk and Council's Direct - circulated

b)      A letter has been received from Morley Brown and Co. asking for details of the tenants and after taking legal advice it was resolved that the clerk write back to them saying that we would not release this information to a third party.  It was a confidential matter between the Parish Council and its tenants.

c)      A letter has been received from East Lindsey District Council apologising for the polling cards that were discarded at the Village Hall following the May elections.

d)      Bus timetables were given to Councillor Waltham to be placed in the Post Office.

e)      Details of a Funding Surgery to be held by East Lindsey District Council was read out.

f)       Village Hall – A letter of thanks for the Parish Council’s donation towards the new heating system has been received from the Village Hall committee.

g)      East Lindsey District council – Notice of next Southern Area Committee Meeting.

h)      Everybody Benefits – Preparing for Winter – letter read out.

i)       EMDA – News Magazine – circulated

j)       LALC - various correspondences circulated

k)      East Lindsey District Council - Sandbag provision - letter ready out.

l)       East Lindsey District Council - Review of Polling Districts and Polling places - letter read out.  The clerk was asked to write an say that we were satisfied with the polling place being the village hall but that in future years the polling booths should be in the bar area so that events going on in the big hall can continue.  Revenue was lost in May due to the County Council insisting on using the large hall.

m)     Community Lincs - notice of AGM

n)      LSP for Est Lindsey Assembly – notification of next meeting.

o)      Lincolnshire County Council – Notification of road closure.

p)      East Lindsey District Council – Recycle for East Lindsey – letter to be read out.

q)      East Lindsey District Council – Notification of standards Committee meeting.

 

15.       Matters for discussion at next meeting:

 

16.       Date, time and place of next meetings:

Monday 22 October 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

Monday 3 December 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

 

There being no further business the meeting closed at 9.40pm.

 

 

 

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

                                                  Date: ............................................................................................................................................

 

 

Monday 2 July 2007

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EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 2 July 2007 at 7.00pm

 

 

1.         Present - Cllr. Lockey (in the chair), Waltham, Honey, Anderson, Newstead, Sinfield, Baker and Wheeler.  Mr. Round, member of the public and County Councillor Pears also attended.

 

2.         Apologies:  were received from Councillor Williams and District Councillor Ayling.

 

3.         Members Declarations of Interests:

             Councillor Lockey declared and interest in Agenda item 5c.

 

4.         Minutes of the meeting held on Monday 14 May 2007, previously circulated were approved and signed.  Minutes of the Annual General Meeting were approved and signed.

 

5.         Clerks's Report:

a)    Highway Matters

-      Give Way signs on Hobhole Bank – A letter has been received from Lincolnshire County Council saying that only one 'Give Way' sign was missing and this would be replaced shortly..  It was reported that the dip on Spilsby Road has been filled in.

-      School Fence – New Leake Primary School – A letter has been received from Lincolnshire County Council thanking the Parish Council for providing information regarding ownership of surround land. 

-      Reduction of Speed limit, Spilsby Road – A letter has been received from Lincolnshire County Council saying that the reduction in speed limit has been approved by the County Council and they would be proceeding with their legal obligations.

b)   Insurance:  Letter received from Community Consultation Limited regarding increasing our Fidelity Guarantee Limit from the standard £5000 to £10,000.  The cost of this would be £15.75 and can be increased at any time.  It was resolved that the cover be increased to £10,000.

c)   Field adjoining Old Oatsheaf, New Leake:  A letter has been received from East Lindsey District Council saying they were investigating if any breach of planning regulations has taken place.

 

6.         Responsible Financial Officer’s Report: 

a)         Balances:

Current Account £1717.97  Less: unapproved cheques of £1395.92 = £322.05

Instant Business Account £14500.00 - less £500 to be transferred to Gratuity Account.

Gratuity Account £2106.76 = plus £500 to be transferred from Instant Business Account.

 

b)         Clerks salary:  The clerk informed the councillors that she was entitled to a 1-point rise in the spinal column and that the pay scales for this financial year had not been agreed as yet.  The clerk explained that LALC suggested a rise in the region of 3% would be a suitable figure to work on.  Taking all this into account it was proposed by Councillor Waltham and seconded by Councillor Wheeler that the clerks salary be raised by one point to spinal column 23 with a 3% increase making an annual salary of £4300.  With all in favour the resolution was passed.

 

c)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         Witham Forth District IDB – Allotment Rates                                            £168.70

       3          S. Toin ¼ year wages and expenses to date                                             £1202.47

       4          Community Consultation Ltd - extra fidelity insurance                               £15.75

       5.         E.M. & N.L. Village Hall - Donation towards cost of new

                   central hearing system                                                                                    £500.00

 

d)         The internal auditors interim check was circulated and discussed and it was proposed by Councillor Newstead and seconded by Councillor Anderson with all in favour that the accounts be accepted.  The clerk was thanked for her work in putting together a thorough document.

 

e)         Transfer to Gratuity Account:    Proposed by Councillor Waltham and seconded by Councillor Honey and with all in favour it was resolved that the clerk transfer £500 into the Gratuity Account.

 

 

             County Councillor Pears attended and gave a brief update about the local school and reported that Councillor Baker had agreed to represent the Parish Councillor on the Governors.  Councillor Newstead said he would also attend meetings when he could.  Councillor Pears asked if the parishes had suffered any flooding and it was reported that as far as the Councillors were aware nobody had been flooded in their properties.  She also reported that a Bonnie Frickier was the new Environment officer and would willingly come and speak about energy savings.  County Councillor Pears was thanked for her report and left the meeting at 7.55 pm.

 

7.         Highway Matters

b)       A letter has been received from Lincolnshire County Council regarding our request for a new footway along Spilsby Road which says that our project is ranked 16th on the list.  With only 1 or 2 projects being completed each year it would be some time before we were likely to get the footpath.

c)       Speed limit along Spilsby Road:  The reduction from 40mph to 30mph restriction along Spilsby Road has been approved by Lincolnshire County Council and they were beginning the legal process necessary to implement the change.  The clerk was asked to write to the Highways and see if some sort of restriction could be extended to include the old railway crossing on Spilsby Road.

d)       It was reported that the grass was extremely long around all the corners and junctions and the clerk was asked to write to get these areas cut back.  The Council was particularly concerned about the junction of Lade Bank with Boston Road as well as Duke Bridge and Bellwater Bridge.

e)       The clerk was asked to write to the Highways Department regarding potholes at a number of sites around the Parish.  The clerk was also asked to mention the state of Hobhole Bank from Midville Bridge right through to the junction at the north end.

f)        The clerk was asked to write about the missing railings at Midville Bridge and ask when these are likely to be permanently replaced.

g)       The clerk was asked to write about the rubbish growing down the side of the footpath and ask that this be cut back.

h)       The clerk was asked to report that the Give Way sign at the junction of Drainside with Spilsby Road was bent and had been knocked sideways.

 

8.         Planning Applications

a)      There were no planning applications to discuss.

 

9.         Sibsey Wind Farm - Information received from District Councillor Ayling was given to Councillor Newstead for him to look through and report back to the next meeting.

 

10        Open Surgery:   Councillor Baker updated the Parish Council about further smells emanating from Cranberry Compost.  The Environment Agency has been out to monitor the situation on a number of occasions and has confirmed the presence of odours.  It was likely that action would be taken by the Environment Agency.  Other items raised including asking for a speed limit to be extended northwards of the Spilsby Road level crossing due to the poor road condition and that school children wait for the bus near to the crossing.  Concern was also raised about the lack of grass cutting near to junctions.  Both these matter have been dealt with under item 7b and c.

 

11.       Village Hall – The clerk reported that Wendy Parsons had updated her with the state of the fund raising for the new heating system and to date they have received up to £3962 from Wren, £3000 from Leap and they were short of just over £2500 which they knew they could raise themselves if necessary.  It was proposed by Councillor Newstead and seconded by Councillor Waltham that the Parish Council donate £500 towards the cost of the new system.  With all in favour the resolution was carried. 

 

12.       Parish Plan

a)      Address labels have been received from East Lindsey District Council and Councillor Lockey said she would copy these so that we have a list of who has been contacted.

b)      The clerk presented a draft letter to accompany our questionnaire and this was read out.  Councillors Newstead and Waltham said they would put together a questionnaire and present it at the next meeting.

c)      Application Form for Parish and Town Plans Grant - the clerk said she would complete this form with the help of Gemma Rainsforth.

 

 

 

 

13.       Parish Council websites – Councillor Newstead has taken the details away to study and will report back at a subsequent meeting.

 

14.       Correspondence and circulars: 

a)      Community Environmental Action Projects – Free consultation – letter was read out but it was decided not to invite a representative to talk to the Parish Council.

b)      LALC – news letter and other information – circulated.

c)      Lincolnshire County Council – Travel and Transport Briefing – circulated

d)      Lincolnshire Rural Housing Association Ltd – Tenant’s Link – circulated.

e)      East Lindsey District Council – Planning Consultations – letter was read out and the clerk was asked to reply enquiring as to how the Parish Council would get plans of developments under the new 'no paper' system.

f)       Lincolnshire NHS  Shaping Health for Lincolnshire – circulated.

g)      Code of Conduct Guidance notes – circulated

h)      Lincolnshire County Council – Free Trees for 2007 - The information was passed to Councillor Honey.

i)       East Lindsey District Council – Standards/Code of Conduct Training – Thursday 26 July 7pm.  The clerk expressed an interest in attending and has already returned the acceptance form.

j)       Letter received from Morley Brown and Co asking for the names and addresses of the existing tenants.  The clerk was asked to respond saying that this was confidential information unless they were actually taking over the allotments.

k)      Environment Agency – Coastlines newsletter – circulated.

l)       LSP for East Lindsey Assembly – invitation to attend.  No councillor was free to attend.

 

15.       Matters for discussion at next meeting:

 

16.       Date, time and place of next meetings:

Monday 10 September 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

Monday 22 October 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

 

There being no further business the meeting closed at 9.30pm.

 

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

                                                  Date: ............................................................................................................................................

 

 

 

 

Monday 2 April 2007

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EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 2 April 2007 at 7.15pm

 

 

1.         Present - Cllr.Williams (in the chair), Waltham, Honey, Lockey, Anderson, Sinfield, Baker and Wheeler.  Mrs Parsons, member of the public also attended.

 

2.         Apologies:  The council accepted apologies from Councillor Newstead and County Councillor Pears.

 

3.         Members Declarations of Interests:

             There were no declarations of interest.

 

4.         Minutes of the meeting held on Monday 19 February 2007, previously circulated were approved and signed.

 

5.         Clerks's Report:

a)    Highway Matters

-      30 MPH along Spilsby Road – Councillor Sinfield updated the Parish Council regarding a site meeting on 7 March 2007 and said that Spilsby Road from the south side of the Council Houses to the Wheatsheaf Bridge would fit the criteria for a 30mph restriction.  Councillor Sinfield also said that a recent survey had shown that 30% of vehicles travelled in excess of the speed limit.  The clerk was writing to the Highways Department asking if they could get the process of reducing the speed limit underway.

-      potholes on Bellwater Bank east, Bellwater Bank west – south side and Midville Lane.  The clerk has written again to the highways department saying that the potholes had not been filled in which was in direct contrast to their earlier letter informing the Council that all work had been completed.   Lincolnshire County Council.have replied to sa that the sites would be inspected and remedial work carried out.

-      A letter received has been received from Anglian Water regarding the poor lighting of the sewage works on Spilsby Road in which they say that they will speak to the contractors and ensure that adequate lighting is provided.

-      Reactive speed signs: – a letter has been received from Lincolnshire County Council saying these signs were being used as a ‘trial’ for the time being but it is hoped, if successful, they will be available for other areas.  The Council has added our parish to the list of other parishes who have shown a keen interest.

b)         Planning applications:  Application by Linx Housing Trust to install a biodisc sewage treatment plant and kiosk to replace existing septic tanks at The rookery, Hobole Bank, New Leake has been approved.

c)         Cranberry Compost  Letters have been received from Witham Fourth District IDB, the Environment Agency and East Lindsey District Council none of which had found any problems with Cranberry Compost.  It was agreed to keep an eye on the situation.

d)         Additional Lights:  Letter received from East Lindsey District Council saying they would not help with the cost of any lighting for the village.

e)         Post Offices – Further letter sent to Jim Fitzpatrick – No reply received to date.

 

6.         Responsible Financial Officer’s Report: 

a)         Balances:

Current Account £2054.77  Less: unapproved cheques of £1225.06 = £829.71

Instant Business Account £7500.00

Gratuity Account £2097.11

 

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         LALC – Annual subscription                                                                        £158.00

       3.         S. Toin – final quarter wages and expenses                                              £1058.06

 

 

 

7.         Highway Matters

a)         HGV sign on Bellwater Bank.  A letter has been sent to Lincolnshire County Council and although there has been no official reply, Mr. Butler of Lincolnshire Highways Department did assure Councillor Baker that the sign would not be removed.

 

8.         Planning Applications

a)      There were no applications.

 

9          Open Surgery:   Mrs Parsons had spoken about the village hall heating system saying that they had received three quotes and had applied for grants based on the highest quote.  The Village Hall have been told that they should really work on the middle quote and the cost of upgrading the heating system would be somewhere between 6-13 thousand pounds.  It was agreed to put this item on the next agenda with a view to discussing how much financial help we could give the committee.

 

10.       Village Hall

a)         See report in agenda item 9.

 

11.          Correspondence and circulars: 

a)      Spilsby and Wainfleet Crime Prevention Panel – letter read out

b)      East Midlands Rural Affairs Forum – 5 year Rural Action Plan –circulated

c)      Lincolnshire Playing Fields Association – Letter asking for voluntary contribution was read out

d)      Clerk and Council’s Direct –circulated

e)      Rural Links – circulated

f)       Letter from Lincolnshire County Council regarding Parish Council websites was read out and it was agreed to put this on the next agenda.

g)      Letter received from Parochial Church Council enclosing cheque for £100 towards cost of grass cutting was read out.

h)      Letter from East Lindsey Local Strategic Partnership –circulated.

i)       Letter received from New Leake Primary School was read out.  The clerk was asked to send a copy of this letter to the Education Authority and also to the highways department.

j)       Lincolnshire County Council – Doorstep Crime Partnership workshop –circulated

k)      Lincolnshire Association of Local Council’s – Resource Pack re: local elections – circulated and poster displayed.

l)       Election papers already distributed to existing Councillors.

m)     EMDA News Magazine – circulated

n)      Hyder Consulting – notification of planning in Sibsey – the clerk was asked to reply saying that impact studies should be carried out on the effects of noise, radar, migrating birds and vibrations.

o)      Reply from East Lindsey District Council regarding an application by Belmont Farms saying that none of our concerns were relevant.  A further application has also been received requesting the removal of many conditions attached to the original application.  The clerk reported the recent problems she had encountered with the removal of pig slurry and the clerk was asked to write and say we were still concerned about the public and the environment.

 

12.       Councillor Lockey said she would provide refreshments and the clerk asked that councillors arrive around 6.30pm to set up.

 

13.       Matters for discussion at next meeting:

 

14.       Date, time and place of next meetings: 

 

Annual Parish Meeting - Monday 16 April 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

Annual General Meeting Monday 14 May 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm followed by general meeting.

 

There being no further business the meeting closed at 8.50pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

             Date:

 

 

 

Monday 19 February 2007

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                EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 19 February 2007 at 7.15pm

 

 

1.         Present - Cllr.Williams (in the chair), Waltham, Honey, Lockey, Newstead, Sinfield, Baker and County Councillor Pears. 

 

2.         Apologies:  The council accepted apologies from Councillors Anderson and Wheeler.

 

3.         Members Declarations of Interests:

             There were no declarations of interest.

 

4.         Minutes of the meeting held on Monday 8 January 2007, previously circulated were approved and signed.

 

5.         Clerks's Report:

a)    Highway Matters

-      30mph – Lincolnshire County Council has now agreed to a site meeting and this has been arranged for 7 March 2007.

        Lincolnshire County Council is aware of the crack in footpath between Wheatsheaf crossroads and primary school and are keeping the area under surveillance.

-      Lincolnshire County Council is aware of the state of surface of new section of Fodderdye Bank and is monitoring the situation.

-      Lincolnshire County Council have informed the Parish Council that the potholes on Bellwater Bank east, Bellwater Bank west – south side and Midville Lane have been repaired.  However the clerk was informed this was not the case and was asked to write to the highways again..

b)         Planning applications:  Application to alter and extend Midville House Farm dwelling 2 to provide a lounge with bedroom and in-suite bathroom over has been granted.

c)         Cranberry Compost  The chairman congratulated everyone on the successful outcome of the appeal.

d)         Additional Lights:  Councillor Pears informed the Council that she could not help with the additional lights and the situation was exactly the same as last year.  The cost of additional lights was in fact outside the means of the Parish Council.  The clerk was asked to write to Lincolnshire County Council asking for their help in paying for additional lighting..

e)         Dog bins – A letter has been received from East Lindsey District Council saying that an additional bin has been installed at Allotment Lane end.  The Parish Council has agreed not to purchase an extra bin for the time being.

f)          Post Offices – A further letter sent to Jim Fitzpatrick but the Parish Council has not received any reply.

.

6.         Responsible Financial Officer’s Report: 

a)         Balances:

Current Account £1675.24  Less: unapproved cheques of £1248.45 = £426.79

Instant Business Account £9000.00

Gratuity Account £2092.69

 

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         Sprite Services – grass cutting                                                                    £1144.45

       3.         CommuniCorp  - 9 copies of Yearbook & Suppliers guide                          £45.00

       4          Eastville, Midville and New Leake Playing Fields                                        £50.00

 

 

 

7.         Highway Matters

a)         The clerk was writing to the highways department of Lincolnshire County Council to try to find out if this parish would be eligible to have electronic speed indicators placed along Spilsby Road and Fodderdyke Bank - similar signs are on the roads at Skegness.

b)         It is understood that a request has been made to remove the HGV sign at the top of Bellwater Bank east.  The clerk was asked to write to Lincolnshire County Council informing them that a gate has been erected at the foot of a bridge to prevent people from using this as a 'turnaround'.  Because there is now nowhere for a vehicle to turn without using private property it is more important than ever that the warning sign remains.

c)         It would seem that locked gates have been erected at the foot of a bridge going over the drain opposite the Cranberry Compost plant.  The clerk was asked to write to Witham Fourth and ask if they have erected the gates.

d)         Further potholes have been reported at Midville crossroads.  It was also noted that there was a 6' square dip in the road near 'Allotment Lane' end and a further dip near to the Thorpe Bank turn-off.  The clerk was asked to write to the Highways Department about these.

e)         It was reported that the sewerage works taking place on Spilsby Road was often left in a dangerous condition with little or no lighting.  The clerk was asked to write to Anglian Water asking them to ensure their contractors leave adequate lighting each night.

 

8.         Planning Applications

a)      It was agreed to support an application by Linx Housing Trust to install a biodisc sewage treatment plant and kiosk to replace existing septic tanks at The rookery, Hobhole Bank, New Leake.

 

9          Open Surgery:   Concerns were raised that Cranberry Composting was contravening their planning permission by having three towers on the property when permission was granted for two.  There was also a grain store, which is being used as a four-tunnel composter.  It would also seem that instead of the 1.5 thousand tonne annual capacity that Cranberry Compost said it was likely to deal with, it would seem that the annual tonnage is more in the region of 8.5 thousand tonnes.   It would also seem that raw materials were being stored too close to a controlled water way.  The clerk was asked to write to the Enforcement Officer regarding the possible contravention of planning regulations and to the Environmental department regarding the controlled water way.

 

10.       Cranberry Compost

a)         See clerks report and agenda item 9.

 

11.       Additional Lighting – See clerk's report item (d).

 

12.       Dog bins – See clerk's report item (e)

 

13.       Village Hall – request for help with the new central heating system.  Councillor Newstead proposed and Councillor Sinfield seconded the motion that the Parish Council should help the village hall but first the Parish Council needed to know what the overall cost was likely to be.  Councillor Honey was asked to report back to the Village Hall committee asking for details of the overall cost so that a decision could be made.

 

14.       Correspondence and circulars: 

a)      East Lindsey District Council – Notice of Southern Area Committee meeting - circulated.

b)      A letter from Enviro-was read out and passed to the Village Hall representative.

c)      Environment Agency – Wash Banks Flood Risk Management Strategy – circulated

d)      Lincolnshire County Council – East Division Quarterly updates –  circulated.

e)      Charity Commission – copy scheme –  circulated.

f)       LALC – IT resources - information passed to Councillor Newstead.

g)      East Lindsey District Council – Nightstop Scheme within East Lindsey - letter read out.

h)      East Lindsey District Council – Textile Bank Facilities - letter read out.  The clerk was also asked to write to East Lindsey District Council asking them to empty the recycling bins at the village hall.

i) E-on – emergency kit - to be displayed at the Annual Parish Meeting..

j)       East Lindsey District Council – Result of Planning contravention - letter read out.

k)      East Lindsey District Council – Energy Efficiency Advice Service, Grants, Subsidies and Grant information - information displayed.

l)       LALC News letter and questionnaire – to be circulated/completed

m)     East Lindsey District Council – Town and Parish Assembly – information given to Councillor Lockey

n)      Request from the Playing Fields Committee for help with the cost of their annual insurance which was £600 again this year.  It was resolved that the Parish Council give a donation of £50 towards this.

 

15.       Matters for discussion at next meeting:

 

16.       Date, time and place of next meetings: 

 

Monday 2 April 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

Annual Parish Meeting - Monday 16 April 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

 

 

There being no further business the meeting closed at 9pm.

 

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

             Date:         

 

 

 

Monday 8 January 2007

Top of Page

 

EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 8 January 2007 at 7.15pm

 

 

1.         Present - Cllr.Williams (in the chair), Waltham, Honey, Anderson, Lockey, Wheeler and Baker, Ms Tudbury and Ms Stephenson (members of the public). 

 

2.         Apologies:  The council accepted apologies from Councillors Newstead, Sinfield and County Councillor Pears.

 

3.         Members Declarations of Interests:

             There were no declarations of interest.

 

4.         Minutes of the meeting held on Monday 6 November 2006, previously circulated were approved and signed.

 

5.         Clerks's Report:

a)    Highway Matters

-      30mph limit – still not heard from Lincolnshire County Council - agenda item for next meeting

b)         Planning applications:  Mr Gibbs’ application for planning permission to build a front porch at Oakes Cottage, Drainside, New Leake has been granted.

c)         Cranberry Compost  See agenda item 10

d)         Additional Lights:  Statement from County Councillor Pears was read out.  The clerk was asked to write back to Councillor Pears saying that the Parish Council understood she would help with attaining extra lighting along Spilsby Road.

e)         Dog bins – East Lindsey District Council has still not provided any extra bins and the clerk is writing again. 

f)          Barking Dogs:  Letter received from East Lindsey District Council was read out.  The clerk reported a telephone call received from Heather Tudbury saying that she had received a visit from someone from East Lindsey District Council.  This person showed Heather the diary that had been kept but Heather disputes it is her dogs causing the nuisance especially as she was abroad for 9 days during the time the diary was kept and the dogs were in kennels.  The next step is for East Lindsey to place a sound monitor at the complainant's property which will record incidents of dogs barking.

g)         Post Offices – A letter received from Department of Trade and Industry was read out.  The clerk was asked to write back asking that they respond to our letter in a more personal way rather than the general reply they had sent.

.

6.         Responsible Financial Officer’s Report: 

a)         Balances:

Current Account £2625.41  Less: unapproved cheques of £1150.50 = £1524.91

Instant Business Account £9000.00

Gratuity Account £2083.47

 

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         S. Toin ¼ year wages £1000 and Expenses £91.50                                   £1091.50

 

7.         Highway Matters

a)         30mph through village – We have still not heard anything from Lincolnshire County Council and it was agreed to keep this on the agenda for the next meeting.

 

 

8.         Planning Applications

a)      Application to extend and alter existing dwelling to provide lounge with bedroom and en-suite bathroom over at Midville House Farm Dwelling 2, Fodderdyke Bank, Midville – already circulated and returned to ELDC showing support.

b)      Application to extend existing dwelling to provide a lounge, utility, shower, study, first floor bedroom with en-suite bathroom and external chimney stack at Waites Farm Cottage North, Hobhole Bank, New Leake already circulated and returned to ELDC showing support.

c)      Notice of Hearing from East Lindsey District Council regarding application by Belmont Farms to form a slurry pit at East Keal arrived too late and the clerk reported she had sent a letter of protest to the District council.

 

9          Open Surgery:   Following an update by Ms Tudbury on the situation it was agreed that nothing more need to be done at the present time.    

 

10.       Cranberry Compost

a)         The Parish Council was still awaiting the decision on the appeal by Cranberry Compost - this was due out during the following week.  Sincere thanks were expressed to Councillors Baker and Newstead for all their hard work leading up to the appeal hearing and for the excellent and professional delivery on the day. 

 

11.       Additional Lighting: 

a)         Councillor Pears has written a statement regarding the additional lights in which she asks if the Parish Council needed any assistance in acquiring additional footway lights.  The clerk was asked to write back to her and say that we did need help.

 

12.       Dog bins:  Councillor Honey has been unable to chase up the two extra dog bins requested some months ago.  The clerk said she would contact the Dog Warden at East Lindsey District Council as soon as possible and see when the new bins are likely to be installed.

 

13.       Village Hall:  The clerk said that there has been no official application for help with the Village Hall so the matter was to placed on the next Agenda.

 

14.       Budget for 2007-2008

a)    Discussion and Adoption  - The clerk presented a budget for the next financial year and after discussion it was proposed by Councillor Anderson and seconded by Council Wheeler to accept the budget.

b)    It was proposed by Councillor Baker and Seconded by Councillor Lockey that the precept for the year 2007-2008 be increased in line with inflation to £7200.

 

15.       East Lindsey Town and Parish Council Assembly – Councillor Lockey reported that there was good attendance and it was an interesting meeting.  One of the biggest complaints however was about the amount of paper which was being used.  Councillor Lockey also said that computers were also being sold off cheap to Town and Parish Councils.  There was also work underway to try to keep local Post Offices open.  The Council thanked Council Lockey for her report.

 

16.       Allinson and Erskine Trust meting – Councillor Lockey reported that there had been two or three youngsters out of New Leake who had been awarded grants.  This year the grants were in the order of £150 for students living at home and £200 for those living away from home.  Councillor Lockey also reported that the charity had made a donation of £500 each to Old Leake, New Leake and Wrangle primary schools.  Councillor Lockey was again thanked for her report.

 

17.       Southern Area Committee Meeting – Councillor Williams reported that Phase 1 of the new kerbside collections had resulted in more than 62% of waste being recycled which had made this a huge success.  Further phases were rolling out and results from Phases 2 onwards should be available soon.  There was a lot of support for the Parish Plans and the clerk was asked to try to get a spokesperson to attend out Annual Parish Meeting.  Councillor Williams was thanked for his report.

 

 

18.       Correspondence and circulars: 

a)      EMBA News Magazine – circulated.

b)      Environment Agency – Managing flood risk management plan – circulated

c)      Lincolnshire County Council – Notice of Road closure – displayed

d)      Anglian Water – Notice of sewage works – displayed

e)      Environment Agency – Coastlines newsletter – circulated

f)       East Lindsey District Council – Supply of Revised Register of Electors – already requested

g)      East Lindsey District Council – Report on Referrals to standards board Report -  circulated

h)      LALC – Notice of training days and County Circular – circulated.

i)       Citizens Advice Bureau – Thank you letter read out.

j)       Lincolnshire County council – fire and rescue management plan 2007-2010 – circulated

k)      Lincolnshire mobile Police Office – Notification of next visit - displayed

l)       East Lindsey District Council – notification of NHS presentations – displayed

m)     East Lindsey District Council – Second draft Consultation of Corporate Strategy – circulated

n)      Lincs Building Consultancy news letter –  circulated.

o)      East Lindsey District Council – Contact details of Monitoring Officer and Deputy Monitoring Officer – for information.

p)      Lincolnshire County Council – Lincolnshire Doorstep Crime Partnership newsletter – circulated.

q)      Community Council of Lincolnshire magazine – circulated.

r)       Wash Banks Flood Risk Management Strategy –  circulated.

s)      East Midlands Regional Assembly – Draft regional plan part 2 –  circulated

t)       Lincolnshire County Council – Travel and Transport Briefing – circulated

u)      Lincolnshire Road Safety Partnership newsletter –  circulated

v)      Lincolnshire Primary Care Trust - notification of workshop events

w)     East Lindsey District Council - Notification of next Standards Committee meeting.

x)      Clerk and Councils Direct Suppliers guide book - The clerk was asked to order an additional 9 copies.

 

18.       Matters for discussion at next meeting:

a)         30MPH through village

b)         HGV sign at Bellwater Bank

 

19.       Date, time and place of next meetings: 

 

Monday 8 January 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

Monday 19 February 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

 

 

There being no further business the meeting closed at 8.55pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

             Date:         

 

 

 

 

 

Monday 6 November 2006

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EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 6 November 2006 at 7.15pm

 

 

1.         Present - Cllr.Williams (in the chair), Waltham, Honey, Lockey, Wheeler, Baker, Newstead and Sinfield, Mr Bull, Mr Harvey and Mr Grigg (members of the public).  County Councillor Pears attended from 7.30pm

 

2.         Apologies:  The council accepted apologies from Councillor Anderson.

 

3.         Members Declarations of Interests:

             Councillor Lockey declared and interest in Agenda item 9; Councillors Baker, Sinfield and Honey declared an interest in Agenda item 10.

 

4.         Minutes of the meeting held on Monday 26 September 2006, previously circulated were approved and signed.

 

5.         Clerks's Report:

a)    Highway Matters

-      A letter has been sent to Lincolnshire County Council, Highways Department regarding the pothole at Hemholme Bridge and Councillor Baker reported that the hole has already been repaired.

b)         Planning applications:   Application to alter an existing dwelling at No. 1 Fodderdyke Bank, New Leake has been approved.  An application by Linx Housing to install a biodisc sewage treatment plant has also been approved.

c)         Cranberry Compost  See agenda item 10.

d)         Additional Lights:  A letter has been sent to County Councillor Pears but as yet there has been no reply.  The clerk was asked to write to County Councillor Pears again asking for a progress report.

e)         Possible Planning Contraventions:  A letter has been received from East Lindsey District Council explaining the conditions of the planning approval and it would seem that a Park-style home was within the remit of the approval.

f)          Memorial Garden upkeep:  A reply has been received from Mr. Smith setting out his hourly rate to keep the memorial garden weed free and it was resolved to ask him to carry out the work when cutting the grass at St. Judes church.

g)         Wild Area, Clarkes Close:  Letters have been received from East Lindsey District Council and Lincolnshire Housing Association saying that the area of grass previously designated as a Wild Area in Clarkes Close can in fact be cut and kept tidy.

 

6.         Responsible Financial Officer’s Report: 

a)         Balances:

Current Account £1698.94 Less: unapproved cheques of £108.00  = £1590.94

Instant Business Account £10000.00

Gratuity Account £2075.27

The clerk also informed the Councillors that it had not yet received an account from Morley Brown and Co for the half year rent due at the beginning of October.  The clerk also explained that without an invoice to approve a payment could not be made.

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                               £18.00

       2.         Payment for roadway                                                                                        £70.00

       3.         Payment for Poppy Wreath (Section 137)                                                     £25.00

       4.         Citizens Advice Bureau (Section 137)                                                            £50.00

       5          Sponsorship of Christmas Tree (Section 137)                                               £48.00

 

7.         Highway Matters

a)         30mph through village – We have still not received any communication from the Highways Department and the clerk was asked to write to Lincolnshire County Council for a progress report.

8.         Planning Applications

a)         An application for form a slurry pit at East Keal Fen was discussed before a special meeting held on 9 October and it was resolved that the Parish Council object to this application on the grounds of the number of movements of slurry over a 5 month period and the associated odours.

b)         Application to extend an existing dwelling to provide a front porch at Oakes Cottage, Drainside, New Leake was discussed and it was resolved to support this application.

 

9          Open Surgery:   Mr Bull, member of the public spoke to congratulate the Parish Council on tidying up the play area.  He said there was a noticeable improvement.  Councillor Williams thanked Mr. Bull for taking the trouble to come along. 

 

10.       Cranberry Compost

a)         The clerk gave a short report about the joint meeting held on 9 October and reported that Stickford, Stickney and Firstby Parish Councils had sent letters of support.  The clerk was asked to write and thank them.

b)         Councillor Newstead has prepared a statement of the speech he proposes to make to the Appeal Committee on behalf of the Parish Council.  This was read out by the clerk for approval and Councillor Williams on behalf of the Parish Council thanked Councillor Newstead for the tremendous effort he has put in.  Councillor Newstead will attend the appeal on Tuesday 8 November to register his wish to speak and then will attend at his appointed time over the next two days.

c)         The 3-day appeal hearing against refusal of permission to extend the operation has been set to commence on Tuesday 7 November and if anyone wishes to speak they must register their request at the start of the proceedings on Tuesday 7th otherwise they may not get the opportunity to do so.

 

11.       Additional Lighting: 

a)         Councillor Pears did not attend the meeting to give an update as to the position with regard to securing additional lighting for Spilsby Road and the clerk was asked to write to her again.

 

12.       Dog bins:  Councillor Honey has been unable to chase up the two extra dog bins requested some months ago and is going to try to contact the Dog Warden at East Lindsey District Council as soon as possible and see when the new bins are likely to be installed.

 

13.       Village Hall:  The clerk said that there has been no official application for help with the Village Hall so the matter was to placed on the next Agenda.

 

14.       Barking Dogs:  A diary spanning approximately 5 weeks was submitted by the complainant which listed the dates and times that the dog barking was a nuisance and this has been forwarded to East Lindsey District Council.

 

15.       Play Area:  The play area has been strimmed and was looking better.   

 

16.       Keys to the Village Hall:  Councillor Honey reported that there were no more alarm keys available and so it was not possible for the Parish Council to have its own set of keys.

 

17.       Correspondence and circulars: 

a)         East Lindsey District Council – Monitoring arrangements – letter read out.

b)         East Lindsey District Council – Southern Area Committee – Notification of next meeting.

c)         MJ and C Landscapes – Ground Maintenance for 2007 - Letter to be acknowledged and kept on file.

d)         East Lindsey District Council – Statement of Community Involvement – Poster displayed and booklets distributed.

e)         Citizens Advice Bureau – Request for funding.  This matter was discussed and it was proposed by Councillor Waltham and seconded by Councillor Baker with everyone in agreement that a donation of £50 be given this year. 

f)          East Midlands Regional Assembly – Plan for circulation and notice of forthcoming meetings.

g)         Lincolnshire Playing Fields Association – Notice of AGM.

h)         Schedule of highways maintenance programme – circulated.

i)          Leake United Charities – Information of scheme - given to Councillor Lockey.

j)          Lincolnshire Association of Local Councils – Annual Report and Notification of AGM.

k)         East Lindsey District Council – Referrals to the Standards Board for England – circulated.

l)          East Lindsey District Council – Notice of meeting –read out and circulated.

m)        East Lindsey District Council – Shaping Acute Services in Lincolnshire - circulated

n)         East Lindsey District Council – Notice of Funding and Information Fair - given to Councillor Honey.

o)         Community Council of Lincolnshire - Notification of change of staff.

p)         Lincolnshire County Council – Capital grant Aid 2007/2008.

q)         Clerks and Councils Direct – circulated

r)          East Lindsey District Council – Dog Control Orders – read out and circulated

s)         Countryside Alliance – Letter read out and poster displayed.

t)          Councillor Newstead informed the Parish Council they were trying to get sponsors for Christmas Trees for the local church and the local primary school children would decorate them.  It was proposed by Councillor Baker and seconded by Councillor Sinfield that the Parish Council sponsor two trees at a cost of £48.  After a vote the motion was carried.

 

18.       Matters for discussion at next meeting:

a)         Budget

b)         East Lindsey Town and Parish Council Assembly - Report by Councillor Lockey

 

19.       Date, time and place of next meetings: 

 

Monday 8 January 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

Monday 19 February 2007 in Eastville, Midville and New Leake Village Hall at 7.00pm

 

 

There being no further business the meeting closed at 9.15pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

             Date:         

 

Monday 25 September 2006

Top of Page

 

EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 25 September 2006 at 7.15pm

 

County Councillor Pears joined the meeting at 7.30pm and informed the Parish Council that she had attended the Southern Area Committee meeting and gave a brief outline.  She also informed the Council that the appeal by Cranberry Compost was scheduled to start on Tuesday 7 November and would last three days.  Anyone wishing to speak to the appeal should attend at 10 o’clock on 7 November to register their intention.  Councillor Pears said that our Primary School would not be closing but would need to federate to remain viable.  She also said that she was trying to get Lincolnshire County Council to infill between the existing street lighting.  Councillor Pears left the meeting at 8.10 pm.

 

1.         Present - Cllr.Williams (in the chair), Waltham, Honey, Lockey, Anderson, Wheeler, Baker and Sinfield, Mr Newstead and Mr Gibbs (members of the public).  County Councillor Pears attended from 7.30pm

 

2.         Apologies: There were no apologies for absence.

 

3.         Members Declarations of Interests:

             There were no declarations of interest.

 

4.         Minutes of the meeting held on Monday 14 August 2006, previously circulated were approved and signed.

 

5.         Clerks's Report:

a)    Highway Matters

-      A letter received from Lincolnshire County Council regarding the 'Unsuitable for HGV's' sign at Bellwater Bank was read out.

-      The Station road sign has now been straightened up.  The cracks in the footpath are to be sealed sometime in the future and the rubbish growing along the sides of the footpath and roads is to be sprayed off.

-      The Parish Council’s request for signs to be erected at all approaches to Midville Crossroads is to be looked into by the Highways Department once they have access to the accident figures in this area.  The clerk was writing to the Highways informing them that the junction had been staggered because of the poor accident rate at this junction.

b)         Additional Lights:  This was to be dealt with under agenda item 12

c)         Planning applications:   Application to erect an agricultural building for the storage of grain has been approved.

d)         Cranberry Compost  See agenda item 11..

f)          Possible Planning Contraventions:  Nothing has been heard from East Lindsey District Council regarding the siting of a ‘Park Home’ style building on the old railway sidings and it was agreed to wait until the next meeting to give them the opportunity to respond.

 

6.         Responsible Financial Officer’s Report:  The clerk reported that the audit has been completed and the audit sheets were on the notice board.  The Councillors thanked the clerk for her work.

a)         Balances:

Current Account £1912.77 Less: unapproved cheques of £1253.63  = £659.14

Instant Business Account £10000.00

Gratuity Account £2071.44

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         Moore Stephens – Audit fee                                                                         £141.00

       3.         S. Toin – ¼ year wages and expenses                                                       £1103.63

 

7.         Highway Matters

a)         30mph through village – as we have not yet received the findings from the traffic survey it was resolved to put this matter on the agenda for the next meeting.

 

8.         Planning Applications

a)         It was resolved to support an application to extend and alter an existing dwelling to provide a kitchen with bedroom over at No. 1 Fodderdyke Bank, New Leake.

b)         It was resolved to support an application by Linx Housing Trust to install a biodisc sewage tretment plant and kiosk to replace existing septic tank at 2A-4A, Spilsby Road, New Leake.

 

9          Open Surgery:   There still seems to be a problem with barking dogs and the clerk informed everyone that a diary needs to be kept noting dates and times of the nuisance and if this information was brought to the next meeting it could be passed through to East Lindsey District Council’s Environmental Health department.  The clerk was also asked to write to the Lincolnshire Rural Housing Association about the rubbish that was covering the ground and ask, if the grass was not to be cut regularly, if ground covering bushes could be used instead.

 

10.       Southern Area Committee meeting update:  Councillor Williams said the main subject of discussion was the fact that Eastville, Midville and New Leake fell into a ‘flood plain’.  The District Council was quick to say that this did not mean that we were all in imminent danger of being flooded but in the worse case scenario and with increased ‘global warming’ it was a possibility.  Other items discussed were that East Lindsey was carrying out another Strategic Review regarding business plans and Councillor Williams said he questioned the District Council about the cost of such a review.  East Lindsey did not answer Councillor Williams question directly and did not clarify any figures.  However some figures may be available at the next Southern Area meeting.

 

11.       Cranberry Compost

a)         A letter has been received from East Lindsey District Council regarding our complaints about noise from the fans.  The District Council aska for names and addresses of people affected so that they could carry out a proper assessment of the situation.  The clerk was asked to forward Councillor Baker’s name to the District Council.

b)         All the neighbouring Parish Council’s had responded to our letter regarding and joint meeting and this was set for Monday 9 October in the Village Hall.  The clerk was writing to neighbouring Parish Councils to let them know the date and time of the meeting and a notice has been put up on the board informing the electorate.  It was agreed to provide tea and coffee.

c)         The 3-day appeal hearing against refusal of permission to extend the operation has been set to commence on Tuesday 7 November and if anyone wishes to speak they must register their request at the start of the proceedings on Tuesday 7th otherwise they may not get the opportunity to do so.

 

12.       Additional Lighting: 

a)         A letter has been received from Central Networks saying that there are no plans at present to put underground cabling in this area.

b)         A quote has been received from East Lindsey District Council of £912 plus VAT for a single light.  County Councillor Pears has said that she would try to get Lincolnshire County Council to put in extra lighting and the Clerk was asked to write o County Councillor Pears formerly asking her to help.

 

13.       Dog bins:  The two requested dog bins, one of which was to be paid for by the Parish Council, have still not been installed.  Councillor Honey said she would give the dog warden a ring to see what was happening and report back to the next meeting.

 

14.       Primary School Governors:  It was reported that there were two vacancies on the Board of Governors and if anyone was interested in becoming a school governor to let the clerk know.

 

15.       Barking Dogs:  See agenda item 9.

 

16.       Play Area:  It was suggested that the Playing Fields committee put together a plan of action and if they wanted to request any help from the Parish Council this should be formally applied for by means of a letter.  The item could then be put on the agenda for discussion. 

 

17.       Memorial Garden:  Councillor Anderson said that a gentleman from Sibsey had been keeping the area tidy but he could no longer manage this.  It was proposed that we ask Mr. Smith if he could keep the area weeded when he cut the grass at the church.  The clerk was asked to send a letter of thanks to Mr. Parkin-Coates for all his hard work.

 

18.       Keys to the Village Hall:  Initial enquiries reveal that the maximum number of keys are presently allocated.  However, it was agreed to put this item of the next agenda so that Councillor Honey could look into where all the other sets of keys were.

 

19.       Lincolnshire Rural Housing Association 21st Anniversary celebrations:  Councillor Waltham attended the celebrations and said that the Bishop of Lincolns spoke about the work of the association.  There was a Charity balloon Race and the Rural Gold Star Service Award was also launched which gave an award for the tidiest and most cared for Association property.  Councillor Waltham said it had been an enjoyable experience.

 

20.       Co-option:  Mr. Newstead said he would like to join the Parish Council and it was proposed by Councillor Waltham and seconded by Councillor Anderson that he be co-opted.  Voting was unanimous and it was resolved that Mr. Newstead represent New Leake Parish Council.  The clerk was asked to inform East Lindsey District Council.

 

21.       Correspondence and circulars: 

a)         Community Council of Lincolnshire – Invitation to AGM – no-one is able to attend.

b)         Lincolnshire County Council rights of way improvement plan – consultation draft circulated.

c)         Lincolnshire County Council – Invitation to Doorstep Crime awareness seminar given to Councillor Lockey.

d)         Clerk and Councils Direct – circulated.

e)         East Lindsey District Council – Design and Access statements – circulated.

f)          Lincolnshire County Council salting route booklets – circulated.

g)         East Lindsey District Council Beach Strategy Consultation – circulated.

h)         Arb-Core Tree Care Limited – information given to Councillor Honey.

i)          Lincolnshire County Council – Lincolnshire Award of Merit – Poster displayed.

j)          Community Council of Lincolnshire magazine – circulated.

k)         Town and Parish Assembly meeting – given to Councillor Lockey.

l)          ELIMP report – circulated.

 

22.       Matters for discussion at next meeting:

 

23.       Date, time and place of next meetings: 

 

Special meeting with neighbouring Parish Councils and the public on Monday 9 October 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

Monday 6 November 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

Monday 8 January 2007 in Eastville, Midvlle and New Leake Village Hall at 7.00pm

 

 

There being no further business the meeting closed at 9.25pm.

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

             Date:         

 

 

Monday 14 August 2006

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EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 14 August 2006 at 7.15pm

 

County Councillor Pears joined the meeting at 8.20 pm and reported that this Parish maybe came under Boston Police and that their crime figures were not as good as Skegness.  However, the Council informed County Councillor Pears that the parishes did in fact come under Skegness Force.  County Councillor Pears spoke of how she had recently ridden around several of the local roads on a motor scooter whilst going about her County Council business and said it really brought home to you just how bad conditions were.

 

1.         Present - Cllr.Williams (in the chair), Waltham, Honey, Lockey, Anderson, Wheeler and Sinfield.  Mr Bull (member of the public) was present for the public forum.  County Councillor Pears attended from 8.30pm

 

2.         Apologies: apologies were received from Councillor Baker and Mr. Newstead.

 

3.         Members Declarations of Interests:

             Councillor Lockey declared an interest in agenda item 5d.

 

4.         Minutes of the meeting held on Monday 3 July 2006, previously circulated were approved and signed.

 

5.         Clerks's Report:

a)    Highway Matters

-      A letter received from Lincolnshire County Council regarding the 'Unsuitable for HGV's' sign at Bellwater Bank was read out and the clerk was asked to write back to the highways Department and say that, after a vote, it was agreed that the sign did need to remain purely from a safety angle and should not be removed.

-      We have not received anything back relating to the Station Road sign that has been knocked sideways.  We are still waiting to hear about the rubbish growing along the footpath between Wheatsheaf Bridge and the primary School and also the vegetation overhanging the path outside Hundleby Cotage, Spilsby Road.

b)         Update on allotments:  Report that Simon Moore has been given 4x 1 acre allotments but M. Keal and R. Keal only given 3 x 1 acre allotments each.  All have signed their agreements.

             Morley Brown and Co has not yet responded to our letter.  It was agreed to leave this for the time being.

c)         Additional Lights:  It came to light, when reading all the papers sent to me and others sent separately to Councillor Sinfield that one quote is for materials only and the other is for labour only.  I have since been in touch with the local authorities, LCC and ELDC to see if we could get grants towards the cost of installing the lights.  ELDC was very 'stroppy' saying that we must get any scheme approved by them before we go ahead or else they would not maintain them nor would they pay the electricity charges.  After a good many telephone calls ELDC said they would send a plan for me to mark on there the lights we wanted and they would see how much they were going to cost.  It would seem that East Lindsey will only provide footway lighting therefore the light requested for Bowser’s corner would not be allowed under their schemes. It was agreed to put this matter on the next agenda.

d)         Planning applications:   Application to extend property at Waites Farm, Hobhole Bank has been refused.  Application to extend Home Cottage, Drainside, New Leake has been granted.

e)         Cranberry Compost  A letter has been received from East Lindsey District Council regarding our complaint about noise levels from the fansEast Lindsey District Council has asked for the names and addresses of those people affected.  It was agreed to put this matter on the next agenda. Toynton All Saints Parish Council, Toynton St. Peter Parish Council and Stickney Parish Council have all responded to say they would attend a public meeting regarding transport problems caused by Cranberry Compost.

f)          Possible Planning Contraventions:  A letter from East Lindsey District Council regarding the additional caravans on site was read out.  The clerk was also asked to write to them regarding the arrival of a ‘Park Home’ style dwelling which has now arrived on site and ask if a the District Council could clarify what the planning permission actually allows at this particular site.

 

g)         Free Trees for Parishes:  The clerk reported that two people have shown an interest, Mrs. Eades of The Firs and Mr. Downs of Greentrees, Midville Road who has also offered to fetch the trees for us.  However, as both applicants wanted the trees to put on what the Parish Council felt were ‘commercial’ areas it was thought this was not appropriate and trees could be bought through East Lindsey for this purpose.  It was therefore agreed not to take up the offer this year.

h)         Open Surgery:  I emailed LALC and they advised that in most, but not all, cases it was illegal to put up barbed wire adjacent to areas used by the public.  They said I should inform the Village Hall committee to notify the District Council immediately as they would be liable should an accident occur.  I duly notified Councillor Honey who said she would speak to the committee immediately.

 

6.         Responsible Financial Officer’s Report:

a)         Balances:

Current Account £390.79 Less: unapproved cheques of £9.00  = £381.79

Instant Business Account £11500.00

Gratuity Account £2067.49

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

 

7.         Highway Matters

a)         It was reported there has been another accident at the Midville crossroads and the clerk was asked to write to the highways requesting the erection of ‘hidden dip’ signs on all approaches to Midville crossroads.  It is hoped that these signs would make drivers slow down and hopefully avoid collisions in the future.

 

8.         Planning Applications

a)         Application to erect an agricultural building for the storage of grain to be returned supported.

 

9          Open Surgery:   Mr Bull has raised concerns as to why part of the playing field grass was kept nicely cut whilst around the mound it was left long.  The Parish Council informed Mr. Bull that the problem arose because the mound was more difficult to cut and had to be done by hand with a strimmer.  This meant it could not be cut so often as the Playing Fields was not financially able to pay for the service.  The Parish Council also informed Mr. Bull that the playing field did not below to the Parish Council and that it was a matter for the Playing Field committee.  Mr. Bull also asked why the financial accounts were not displayed on the Notice Board.  The clerk informed Mr. Bull that the accounts would be displayed once they were returned from the audit in accordance with the regulations.

 

10.       Correspondence and circulars: 

a)         Lincolnshire Rural Housing Association Ltd has invited the Chairman to their AGM.  Councillor Waltham said he would like to attend and Councillor Williams said he would try to get as well.

b)         East Lindsey District Council has sent a letter regarding Small Lotteries Incidental to an Exempt Entertainment and this was passed to the Village Hall Committee.

c)         A letter has been received from Lincolnshire Police informing the Parish Council that Inspector Pearce was moving from Horncastle to Skegness.

d)         East Lindsey District Council - Town and Parish Assembly meeting noted.

e)         Information regarding the ‘Wheels to Work Scheme’ has been placed in the village hall.

f)          East Lindsey Messenger - circulated.

g)         Lincolnshire County Council are asking Parish Councils to accept Planning consultations to be sent via email.  The clerk voiced concerns that these applications are often large and it would take a considerable amount of time and resources for the Parish Council to print these out.  It was agreed therefore to ask that we continue to receive paper copies of applications but we would be prepared to send our comments electronically.

h)         Central Networks have sent information regarding grants for ‘Building Better and Safer Environments in your community’ and the poster was displayed in the village hall.

i)          Lincolnshire County Council - East Division - Future Highway works - circulated

j)          Community Council of Lincolnshire – Village survey 2006 –completed

k)         Community Council of Lincolnshire – Information Fairs – Notice of forthcoming events noted.

l)          East Lindsey District Council – recycling bin roadshows – Notice of forthcoming events noted.

m)        East Lindsey District Council – Notice of next Southern Area Committee Meeting noted.

n)         East Midlands Development Agency – News Magazine –circulated.

o)         East Lindsey District Council – Primary School Strategy Consultation

p)         Local Environmental Quality – a town and parish council guide – circulated

q)         Lincolnshire police Authority letter informing of the Cancellation of planned Force merger.

p)         East Lindsey District Council – Review of Parking in East Lindsey – Letter read out.

 

11.       Matters for discussion at next meeting:

a)       Primary School governors

b)       30mph Speed Limit through village

c)       Barking Dogs

d)       Keys to Village Hall

 

12.       Date, time and place of next meetings: 

 

 

Monday 25 September 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

Monday 6 November 2006 in Easville, Midville and New Leake Village Hall at 7.00pm

 

 

There being no further business the meeting closed at 8.50pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

                                                  Date: ............................................................................................................................................

 

 

Monday 3 July 2006

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EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 3 July 2006 at 7.15pm

 

County Councillor Pears reported that she had received many complaints about smells and noise coming from the composting plant at St. Catherine’s Farm.  Councillor Pears said she was meeting the Environment Agency on Thursday and would represent the parish.  Councillor Pears also said she was involved with the primary school reorganisation and would keep a close eye on things in relation to New Leake Primary School.  Councillor Pears also reported that the crime figures with regard to Horncastle were very positive with Boston not doing quite so well.  She did say that with regard to the Lincolnshire force amalgamating with other forces Councillor Pears has voted for Lincolnshire to stay as it is.  Councillor Pears also said that she had spoken to the Highways Department about the missing reflector posts and the white lines along Fodderdyke Bank and these were on the list to be done but she could not be certain as to when that would be.

 

1.         Present - Cllr.Williams (in the chair), Waltham, Honey, Baker, Lockey, Anderson and Sinfield.  Mr Steve Newstead and County Councillor Pears were also present

 

2.         Apologies: apologies were received from Councillor Wheeler.

 

3.         Members Declarations of Interests:

             There were no declarations of interest.

 

4.         Minutes of the meeting held on Monday 22 May 2006, previously circulated were approved and signed.

 

5.         Clerks's Report:

a)         Highway Matters:

-      Speed indicators – The clerk has written to Langriville Parish Council saying we were interested but were concerned about the liability aspects as well as insurance.   Langriville Parish Council has now replied saying that Lincolnshire County Council will not approve any independent schemes.  County Councillor Pears has but in a bid for an interactive sign along Fodderdyke Bank.

b)         Planning applications:   Application to erect double garage with workshop, wood store and w.c. at Keston Lodge, Thorpe Bank, New Leake  - Permission has been granted.  Application to change use of a shop to form a holiday chalet at Midville Caravan Park has been refused.  Application to use land as an equestrian centre including erection of a stable block, 10 loose boxes, equipment store, rug store, food store, bedding store and compost/manure bunker and erection of 6 floodlights with parking provision at The Firs, Station Road, Eastville has been approved.

c)         Grants for the Village Hall:  A letter has been received from Lincolnshire County council following our letter regarding grants for the provision of disabled ramps which has been passed on to Village Hall Committee.

d)         Single Farm payments:  Letter received from Mark Simmonds MP stating that he his working hard on behalf of the local farmers trying to get some money paid immediately.

e)         Dispensation enquiry:  Form received from East Lindsey district Council but it would appear that we do not qualify for dispensation in this instance.

 

6.         Responsible Financial Officer’s Report:

a)         Balances:

Current Account £1610.08 Less: cheques unapproved cheques of £1247.02  = £363.06

Instant Business Account £11500.00

Gratuity Account £2060.61

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         S Toin ¼ year wages and expenses                                                            £1073.16

       3.         Witham Fourth District I.D.B. - Allotment Rates                                        £164.86

 

7.         Highway Matters

a)         A letter has been received from Langriville Parish Council saying that the County Council will not support private schemes.  County Councillor Pears said she had put Eastville, Midville and New Leake into the bid to receive an interactive sign to alert drivers to their speed.

b)         The Station Road sign at the Wheatsheaf Crossroads has been knocked sideways and the clerk was asked to write to the Highways to get it straightened.

c)         The rubbish was again growing up alongside the footpath between the Wheatsheaf Bridge and the Primary School and was encroaching onto the footpath in places.  The clerk was asked to write to the Highways Department to get this cut back.

d)         The vegetation at Hundleby Cottage was again encroaching onto the footpath and the clerk was asked to write to the Highways Department and ask them to cut it back.

 

8.         Allotments

a)         A letter from Morley Brown and Co was read out and the clerk was asked to reply stating that this Parish Council was well aware of its obligations under the ‘Provision of Allotments’ and that it could not see how the Parish Council was not ‘fulfilling the obligations of the Tenancy Agreement’ if they, the Solicitors, could not in fact produce such an agreement.

b)         A reply has been received from Mr. Gosling confirming his intention to vacate the allotments at the end of March 2007.

c)         The clerk reported that there were 10 allotments up for let and it was agreed to allocate Mr. Moore with allotments numbered 1, 2, 22 and 23 all of which would be vacant from October 2006.  Mr. M. Keal was allocated allotments numbered 3, 4 & 5 vacant from October 2006 and Mr. R. Keal was allocated allotment no 6 vacant from October 2006 and allotment numbered 9 and 10 which would be vacant from April 2007.  The clerk was asked to send each tenant a tenancy agreement to sign.

 

9.         Additional Lights

A quote has been received for additional lighting through the village.  The quote was for £1975.18 and it was agreed to go ahead.  However, following the meeting the clerk was handed a further quote for the provision of the actual equipment was for a further £1358.74 which would make the total cost somewhere in the region of £3200.00.  The clerk is making enquiries as to whether there are any grants available  to help with the cost and the item will be further discussed at the next parish Council meeting before any further decision is made.

 

10.       Review of all policies

All policies were discussed and it was agreed to accept these without amendment.  The clerk would update the front sheets accordingly.

 

11.       Planning Applications

a)         Application to extend existing dwelling to provide lounge, utility and integral garage and first floor office, 2 bedrooms, en-suite bathroom and dressing room on the site of part of the existing dwelling at Waites Farm Cottage North, Hobhole Bank, New Leake was supported.

b)         Application to extend existing dwelling to provide bedroom, shower room and living room and first floor two bedrooms with en-suite shower room.  Erect detached store on site of existing store plus a second detached store at Home Cottage, Drainside, New Leake was supported.

 

12        Open Surgery:   It was reported that a property whose garden backs up to the side of the Playing Field has erected a 4 feet high wooden fence and on top of the fence has put several strands of barbed wire.  The clerk said she would find out if this act was against the law and report back to the Playing Fields.  Problems with smells from Cranberry Compost have started again now the warmer weather is here and the Environment Agency has received numerous complaints.  There was also a problem with the fans running all night long keeping inhabitants of neighbouring properties awake.  There was also noise from the increase in vehicles to the site and it was noted that there was in increase in the rat population in the village in general.  It was felt this was a direct legacy of the composting operation.  County Councillor Pears said she was meeting with the Environment Agency and other bodies and would raise all of our concerns.

 

13.       Correspondence and circulars: 

a)         Free Trees for Parishes – the clerk informed the Council that the free trees were mentioned in the Village News report but the Standard had not published the report as yet.  The clerk said she would chase up the Standard and report back to the next meeting.

b)         Lincolnshire Police Authority questionnaire was completed.

c)         Community council of Lincolnshire – circulated

d)         ELIMP Newsletter  - circulated

e)         East Midlands Regional Assembly – review of regional plan – circulated

f)          East Lindsey District Council Revised Priorities in Corporate Strategy - circulated

g)         East Lindsey District council – Play Strategy Questionnaire completed

h)         Lincolnshire County Council – Adopted Waste Local Plan – circulated

h)         Lincolnshire County Council Travel and Transport Briefing –  circulated

i)          Lincolnshire Road Safety Partnership Road Safety Plan – circulated

j)          East Lindsey District Council Statement of Community Involvement –  circulated

k)         LALC – update of meting regarding reorganisation of Local Government – circulated

l)          East Lindsey District Council – Notification of future dates of Southern Area Committee Meetings – given to Councillor Williams

m)        Lincolnshire County Council – Primary School Provision – notification of meetings.

n)         East Lindsey District Council – Funding for Town and Parish Elections – letter read out.

o)         Environment Agency – Coastlines and questionnaire – circulated – questionnaire to be completed.

p)         East Lindsey District Council – Review of Parking in East Lindsey – Letter read out.

 

14.       Matters for discussion at next meeting:

e)       There were no matters for discussion at next meeting.

 

15.       Date, time and place of next meetings: 

 

 

Monday 14 August 2006 in Eastville, Midville and New Leake village Hall at 7.00pm

Monday 25 September 2006 in Eastville, Midville and New Leake village Hall at 7.00pm

 

 

There being no further business the meeting closed at 9.25pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

             Date:         

 

 

 

 

Monday 22 May 2006

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EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 22 May 2006 at 7.15pm

 

Councillor Pears reported that the Police Open Day had been a good day and it was hoped that this would be repeated in the forthcoming years.  In response to the ongoing problems with smell at Cranberry Compost, Councillor Pears has asked that Cranberry Compost be removed from the Local Waste Plan – Waste Policy.  Councillor Pears said she would put a bid in to get a interactive speed sign outside the primary school.  Councillor Pears also asked for two representatives to take a look at plans regarding the selling of the freehold or the leasing of farms.   Councillors Anderson and Williams agreed to represent the Parish Council

 

1.         Present - Cllr.Williams (in the chair), Waltham, Honey, Baker, Wheeler, Anderson and Sinfield.  County Councillor Pears was also present

 

2.         Apologies: apologies were received from Councillor Lockey.

 

3.         Members Declarations of Interests:

             There were no declarations of interest.

 

4.         Minutes of the meeting held on Monday 10 April 2006, previously circulated were approved and signed.

 

5.             Clerks's Report:

a)         Highway Matters:

-      Bellwater Bank (East) – advisory sign -  Wrote to Lincolnshire County Council confirming we would like a sign erecting indicating the road was a ‘Dead End’ as well as the ‘Unsuitable for HGVs’ advisory sign.

-      30mph, Spilsby Road - Letter received from Lincolnshire County Council informed the Parish Council that our request would have to be reported to the Planning and Regulation committee in July as conditions did not meet the speed limit policy.

b)    Dog bins – We have now received an application form for the extra dog bin.  It was proposed by Councillor Waltham and seconded by Councillor Honey with all in favour to purchase the extra bin.  The form was completed and returned to East Lindsey District Council.

c)    Lincolnshire County Council’s new logo – letter received from Lincolnshire County Council pointing out that the new logo had only cost £40,000 whereas in excess of half a million pounds has been spent on road maintenance on the road between Stickney and Friskney.

 

6.         Responsible Financial Officer’s Report:

a)         Balances:

Current Account £2269.14 Less: cheques unapproved cheques of £805.31  = £1463.83

Instant Business Account £12000.00

Gratuity Account £1557.96

 

b)         Insurance premium.  We have received the new premium which is an increase of 45p on last year.  It was proposed by Councillor Waltham and seconded by Councillor Anderson with all in favour to continue with this insurance.

 

c)         Eastville, Midville and New Leake Village Hall – request for financial help  It was proposed by Councillor Waltham and Seconded by Councillor Anderson  with all in favour that the Parish Council would donate £500 to help with the cost of providing a disabled ramp.  The clerk was also asked to write to Lincolnshire County Council to see if any further grants could be obtained.

 

d)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                               £18.00

       2.         Community Council of Lincolnshire – Insurance Premium                       £217.31

       3.         Mrs C. Lockey – refreshments etc.                                                                 £20.00

       4.         Mrs P.M. Clark – internal audit                                                                       £50.00

       5.         E. M. & NL Village Hall – Donation towards ramp                                     £500.00

 

e)         Approval of transfer of £500 to the Gratuity Account:  It was proposed by Councillor Wheeler and seconded by Councillor Baker with all in favour that £500 be transferred to the Gratuity Fund this year.

 

f)          Approve and sign accounts and statement of assurance:  It was proposed by Councillor Waltham and seconded by Councillor Sinfield with all in favour it was resolved to sign the accounts statement of assurance.

 

7.         Highway Matters

a)         30mph through Village – Lincolnshire County Council has reported that conditions on Spilsby Road New Leake do not meet their policy to reduce the level of the current speed limit and so the matter will need to be considered by the Planning and Regulations Committee in July.  The County Council will let us have their decision following that meeting..  District Councillor Pears said she would do what she could to get the limit reduced.

b)         A letter has been received from Langriville Parish Council informing the Parish Council that they were hoping a group of Parish Councils would share the cost of the equipment and also the use of it.  District Councillor Pears said liability and insurance was a key factor here and the clerk was asked to write back to Langriville Parish Council saying we were interested but were concerned about the liability aspect.

 

8.         Allotments

a)         The clerk informed the Parish Council that it was likely yet more allotments would become available within the next year.  It was proposed by Councillor Anderson and seconded by Councillor Waltham with all in favour to keep the allotments and it was resolved to go ahead and let the vacant plots.

b)         A further letter has been received from Morley Brown and Co. saying that they were not authorised to let allotments and asking for the names and addresses of the tenants and how much they pay in rent.  The clerk was asked to write back to Morley Brown and Co. suggesting that they probably could let the allotments as the Parish Council had no particular ‘qualifications’ but it was resolved to withhold the names and addresses of tenants along with the amount of rent paid.

 

9.         Annual Parish Report

The clerk reported that the meeting was attended by 12 parishioners, 8 councillors and Mrs Williamson (guest speaker).  After being welcomed by the Chairman, Councillor Williams introduced all the Councillors to the guests and thanked Mrs Williamson for attended.  Mrs Williamson spoke about the work of the Boston Transport Scheme and explained about the Dial-a-Ride, the Volunteer Car Scheme and the Shopmobility scheme and there was the chance for questions later on.  Other questions brought up by the public were to do with roads and Cranberry Compost and the public were assured that their concerns would be taken on board.  Councillor Lockey was thanked for providing the excellent refreshments.

 

10.       Planning Applications

a)         Appeal by Mr S. Dennis for permission to build a bungalow on land adjacent to Chusan, Spilsby Road, Eastville has been dismissed.

b)         Application to erect double garage with workshop, wood store and w.c. at Keston Lodge, Thorpe Bank, New Leake – previously discussed at Annual Parish Meeting was returned with no observations

c)         Application to extend and alter existing dwelling to provide a dining room at The Old Station Building, Station Road Midville – previously discussed at the Annual Parish Meeting was returned with no observations.  Permission has already been granted by ELDC.

d)         Application to use land as an equestrian centre to include erection of a stable block containing 10 loose boxes, 1 equipment store, 1 rug store/drying room and 1 tack room, erection of a store and feed store, change of use and alteration to existing derelict bard to use as a hay barn and bedding store, erection of a compost/manure bunker, retention of a ménage, erection of 6 floodlights  3.5m in height and provision of parking at The First, Station Road, Eastville was returned with reservations that the floodlights may interfere with local residents or road users.

 

11        Open Surgery:   Problems with smells from Cranberry Compost have started again now the warmer weather is here and the Environment Agency has already been informed.  County Councillor Pears said the operation was no better than a ‘land-fill site’ and she was trying to get Cranberry Compost removed from the District Council’s waste policy.  Councillor Pears also said she had again spoken to the highways department about the unsuitability of the roads with regard to the extra traffic to the composting site.  The problem with local farmers not receiving their Government Grants on time was discussed and the clerk was asked to write to Sir Peter Tapsall MP and ask for his help in the matter as there was concern that some small farmers could become bankrupt through the late payments.

 

12.       Correspondence and circulars: 

a)         East Lindsey District Council – Notification of next Southern Area Committee Meeting.

b)         Office of Deputy Prime Minister – Local Authority Byelaws in England: A discussion paper –circulated.

c)         Lincolnshire Association of Local Councils – Town/Parish Assembly – Draft Discussion Document – to be circulated and meeting on 24 May noted.

d)         Clerk and Council’s Direct  - circulated

e)         East Midlands Development Agency magazine - circulated

f)          East Lindsey District council, updated summary delivery plan – circulated.

g)         East Lindsey District Council – Revised Corporate Strategy – letter read out.

h)         Training for Parish/Town Councillors – letter read out

 

 

13.       Matters for discussion at next meeting:

f)        Dispensation regarding Cranberry Compost

g)       Policies

 

20.       Date, time and place of next meetings: 

 

 

Monday 3 July 2006 in Eastville, Midville and New Leake village Hall at 7.00pm

Monday 14 August 2006 in Eastville, Midville and New Leake village Hall at 7.00pm

 

 

There being no further business the meeting closed at 9.08pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

 

             Date:         

 

 

 

Monday 10 April 2006

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EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 10 April 2006 at 7.00pm

 

1.         Present - Cllr.Williams (in the chair), Waltham, Lockey, Honey, Wheeler and Sinfield

 

2.         Apologies: apologies were received from Councillors Anderson and Baker

 

3.         Members Declarations of Interests:

             Councillor Lockey declared a personal interest in agenda item 15.

 

4.         Minutes of the meeting held on Monday 27 February 2006, previously circulated were approved and signed.

 

5.             Clerks's Report:

a)         Highway Matters:

        -      A letter has been received from Linx Homes saying that the problem with parking is actually a highways matter and that any further complaints should be directed to Lincolnshire County Council.

        -      There has been no reply to our last letter regarding the rubbish along Spilsby Road.  It is hoped this problem will be resolved with the introduction of the wheeled bins.

        -      A letter has been received regarding our request for a 'Unsuitable for HGVs' sign to be erected at the Hemholme Bridge, Bellwater Bank east junction.  The Council also suggested a 'Dead end' sign be erected at this position as well.  The clerk was asked to write to Lincolnshire County Council requesting both signs.

 

b)    Dog bins:  We have not heard anything regarding our request for an extra two dog bins so the clerk reported that she had telephoned East Lindsey District Council Dog Warden and asked what the current situation was.  The Dog Warden said a letter should have been sent out saying that the District Council would provide one further bin down Drainside but a further bin would have to be purchased.  If the Parish Council purchased the same bin and was used by the District Council then the District Council would empty it along with the other bins in the area.

 

c)         Breach of Planning Consent;  A letter has been received from East Lindsey District Council regarding the static caravan sited at the Old Goods Yard, Eastville in which the District Council say the matter has been resolved.

 

6.         Responsible Financial Officer’s Report:

a)         Balances:

Current Account £2930.72 Less: unapproved cheques of £2079.08 = £851.64

Instant Business Account £5,500.00

Gratuity Account £1552.77

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         Lincolnshire Association of Local Councils Ann. Sub.                            £153.00

       3.         Clerk and Council's Direct                                                                                £30.00

       4.         M.A. Smith - annual cost of cutting churchyards                                    £1279.66

 

 

7.         2005-2006 Accounts: 

a)         The previously circulated accounts were discussed and it was proposed by Councillor Waltham and seconded by Councillor Sinfield that the accounts be signed as a true record.  All were in favour.

b)         The clerk informed the Councillors that our audit date for this year was 30 June 2006.

c)        

7.         Highway Matters:

a)         30mph through Village - Lincolnshire County Council has agreed to set up a speed monitor over a period of several days, which should provide data giving the speeds of vehicles travelling along Spilsby Road.  It was agreed to put this item on the next agenda.

 

8.         Village Hall – request for help with cost of installing ramps for wheelchair access:

Councillor Honey said that they had to get two quotes for the ramps and there was a meeting of the village hall later this week.

 

9.         Allotments:

a)       Notice to Quit:  The clerk reported that she has now received confirmation from Mr. Horton that he will vacate his allotments at the end of September 2006.

b)       The clerk reported that she had sent a letter to Mr. A. Keal asking him to confirm he still resided within the parish boundaries but he had not replied.  The clerk was asked to send a further letter by recorded delivery informing Mr. Keal that if he did not reply within two weeks then a 'Notice to Quit' would be issued.

c)       The clerk reported that Mr. Maurice Thorold and Mr. Mark Thorold both wished to relinquish their tenancies.  In accordance with their agreement, the 12-month notice period would not begin until end September 2006 with the allotments becoming vacant at the end of September 2007.  It was resolved that the Parish Council would allow both tenants to vacate their allotments at the end of September 2006.

d)       It was resolved that the vacant allotments be advertised.  The clerk was also asked to get advice as to what were the minimum requirements for providing allotments.

 

10.       Annual Parish Meeting:  The clerk reported that Mrs Gill Williamson has agreed to attend the Annual Parish Meeting but Mr. Adams was unable to attend due to a prior engagement.  It was agreed to go ahead with just one speaker and Councillor Lockey has agreed to provide the refreshments, the cost of which is to be borne by the Parish Council.

 

11.       Saturday Morning collection service:  A number of councillors have carried out a survey of local people to gain their views as to whether it was worth paying for this service.  As the majority of people questioned were against the idea the clerk was asked to write to Stickney Parish Council and Forceshift informing them that we were not willing to continue with this service.

 

12.       Pig Slurry:  Councillor Baker reported that the Environment Agency was checking to see whether this activity complied with all the regulations.  The Environment Agency would get back to us in due course.

 

13.       Planning Applications:  There were no applications to discuss.

 

14.       Open Surgery review:  It was agreed to put 'Drainside' as an item on to the next agenda.  In the meantime the clerk was asked to write to Mrs Tuplin informing her that some of the allotment tenants were asking why they were contributing to the upkeep of the roadway when it did not seem to be getting repaired.  The clerk was asked to write to the Highways department about the hedge overhanging the footpath to the south side of Hundleby Cottage, Spilsby Road.

 

15.       Additional Lights:  A number of councillors have carried out a review of the lights in the village and whilst it was agreed that more were needed it was also noted that tree branches obscured the beam from many of the existing lights.  The clerk was asked to write to the Highways Department asking if the trees could be cut back.

 

16.       Paths to the churches:  It would seem that the path to St. Judes Church has already been done and it was agreed to leave the paths of Midville and Eastville churches for the time being.

 

17.       Increase in cost of cutting churchyards:  This matter was discussed and it was proposed by Councillor Waltham, Seconded by Councillor Baker and unanimously resolved that the increased charges be accepted.

 

18.       Representatives from Parish Council for Allinson and Erskine Trust:  Councillor Lockey said she did not think it was necessary to have two representatives from the Parish Council on this committee and she would bring this up at the next Allinson and Erskine Trust meeting.

 

19.       Correspondence and circulars:

a)         Boston Borough Council – Statement of Community Involvement – circulated

b)         East Lindsey District Council – Training and Awareness Event for Clerks – The clerk informed the Parish Council that she would attend this event.

c)         East Lindsey District Council Building Control Winter Newsletter – circulated

d)         Clerk and Council’s yearbooks – extra copies circulated

e)         Lincolnshire County Council – Improved telephone access – The clerk was asked to write back and say that we did not have a newsletter and ask for some posters to display around the village.

f)          Lincolnshire County Council – Street lighting and illuminated signs – letter read out.

g)         Parish Council meeting for Spilsby Fen – Letters from Mrs Pears – Councillor Baker updated everyone saying that the main issues seemed to be roads and playing fields.

h)         Best Kept Village Competition - It was resolved not to enter the competition this year.

i)          East Lindsey District council - Notification of Southern Area Committee - It was proposed by Councillor Waltham and seconded by Councillor Baker and resolved that the Parish Council provide refreshments for the meeting and the clerk agreed to assist Councillor Lockey with teas and coffees.

j)          Environment Agency - Newsletter - circulated

k)         East Lindsey District Council - Invitation to Town and Parish Assembly - The clerk was asked to write and request a second car park ticket as both Councillors Williams and Lockey were interested in attending but were unable to travel together.

 

20.       Matters for discussion at next meeting:

h)       Drainside

 

21.       Date, time and place of next meetings: 

 

 

Monday 10 April 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

Annual Parish Meeting - Monday 8 May 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

 

There being no further business the meeting closed at 8.45pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

 

             Date:         

 

 

 

Monday 27 February 2006

Top of Page

EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 27 February 2006 at 7.00pm

 

1.         Present - Cllr.Williams (in the chair), Waltham, Lockey, Honey and Baker

             One member of the public was also present.

 

2.         Apologies: apologies were received from Councillors Anderson, Sinfield and Wheeler

 

3.         Members Declarations of Interests:

             Councillor Baker declared a personal interest in agenda item 5c

 

4.         Minutes of the meeting held on Monday 16 January 2006, previously circulated were approved and signed.

 

5.             Clerks's Report:

a)         Highway Matters:

        -      A letter has been received from Linx Homes saying they thought the parking situation would be resolved with a tenant disposing of one vehicle and permission being sought to provide a hard standing for another.  However it would seem that the situation is getting worse with more vehicles than ever parking both sides of the road leaving insufficient space for a large vehicle to get through.  The clerk was asked to write again informing Linx Homes of the situation.

        -      A letter has been received from East Lindsey District Council following our request for Spilsby Road to be cleaned.  They have said they will inspect the area and carry out any necessary work.

        -      a letter has been received from East Lindsey District Council regarding the rubbish outside old school, Spilsby Road.  They said they would inspect the site and take action as necessary.  It was reported that the rubbish was then hung on the railings rather than being left on the road but animals are still tearing the bags apart and the rubbish is being blown around.  The clerk was asked to write to East Lindsey District Council informing them of the latest developments.

        -      The clerk reported that Lincolnshire County Council have already erected the signs warning that the road was unsuitable for HGVs and the clerk was asked to write to the Highways and thank them for their prompt response and ask if a similar sign could be put at the top of Bellwater Bank east.

b)         Dog bins:  A further letter has been received from East Lindsey District Council saying that funds were now available to provide dog bins.  Our request for a further two bins for dog waste which it was hoped one would be sited down Drainside and the other along Spilsby Road just down 'Allotment Lane' would be considered following a visit by the dog warden.

c)         Planning applications:  An application by Mr and Mrs White to change the use of and convert a redundant shop to provide a granny annex linked to the existing dwelling has been granted.  Cranberry Compost and Mr Dennis have lodged appeals against refusal of planning consent.  The clerk was asked to request a copy of the appeal decision regarding Cranberry Compost.

d)         A letter has been received from East Lindsey District Council regarding the static caravan sited at the Old Goods Yard, Eastville and they say they will look into whether any planning regulation has been contravened.  With regard to the barking dog, a telephone call has been received from Emma Credland at Environmental protection and she asks that diaries are kept of all the times the barking dog becomes a nuisance and then it may be possible to take action.

 

6.         Responsible Financial Officer’s Report:

a)         Balances:

Current Account £2389.48 Less: unapproved cheques of £1471.66 = £917.82

Instant Business Account £7,500.00

Gratuity Account £1550.39

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         Lincolnshire Association of Local Councils Ann. Sub.                            £153.00

       3.         Clerk and Council's Direct                                                                                £30.00

       4.         M.A. Smith - annual cost of cutting churchyards                                    £1279.66

 

7.         Highway Matters:

a)         30mph through Village - Lincolnshire County Council has agreed to set up a speed monitor over a period of several days, which should provide data giving the speeds of vehicles travelling along Spilsby Road.  It was agreed to put this item on the next agenda.

 

8.         Village Hall – request for help with cost of installing ramps for wheelchair access:

Councillor Honey said that they had to get two quotes for the ramps and there was a meeting of the village hall later this week.

 

9.         Allotments:

e)       Notice to Quit:  The clerk reported that she has now received confirmation from Mr. Horton that he will vacate his allotments at the end of September 2006.

f)        The clerk reported that she had sent a letter to Mr. A. Keal asking him to confirm he still resided within the parish boundaries but he had not replied.  The clerk was asked to send a further letter by recorded delivery informing Mr. Keal that if he did not reply within two weeks then a 'Notice to Quit' would be issued.

g)       The clerk reported that Mr. Maurice Thorold and Mr. Mark Thorold both wished to relinquish their tenancies.  In accordance with their agreement, the 12-month notice period would not begin until end September 2006 with the allotments becoming vacant at the end of September 2007.  It was resolved that the Parish Council would allow both tenants to vacate their allotments at the end of September 2006.

h)       It was resolved that the vacant allotments be advertised.  The clerk was also asked to get advice as to what were the minimum requirements for providing allotments.

 

10.       Annual Parish Meeting:  The clerk reported that Mrs Gill Williamson has agreed to attend the Annual Parish Meeting but Mr. Adams was unable to attend due to a prior engagement.  It was agreed to go ahead with just one speaker and Councillor Lockey has agreed to provide the refreshments, the cost of which is to be borne by the Parish Council.

 

11.       Saturday Morning collection service:  A number of councillors have carried out a survey of local people to gain their views as to whether it was worth paying for this service.  As the majority of people questioned were against the idea the clerk was asked to write to Stickney Parish Council and Forceshift informing them that we were not willing to continue with this service.

 

12.       Pig Slurry:  Councillor Baker reported that the Environment Agency was checking to see whether this activity complied with all the regulations.  The Environment Agency would get back to us in due course.

 

13.       Planning Applications:  There were no applications to discuss.

 

14.       Open Surgery review:  It was agreed to put 'Drainside' as an item on to the next agenda.  In the meantime the clerk was asked to write to Mrs Tuplin informing her that some of the allotment tenants were asking why they were contributing to the upkeep of the roadway when it did not seem to be getting repaired.  The clerk was asked to write to the Highways department about the hedge overhanging the footpath to the south side of Hundleby Cottage, Spilsby Road.

 

15.       Additional Lights:  A number of councillors have carried out a review of the lights in the village and whilst it was agreed that more were needed it was also noted that tree branches obscured the beam from many of the existing lights.  The clerk was asked to write to the Highways Department asking if the trees could be cut back.

 

16.       Paths to the churches:  It would seem that the path to St. Judes Church has already been done and it was agreed to leave the paths of Midville and Eastville churches for the time being.

 

17.       Increase in cost of cutting churchyards:  This matter was discussed and it was proposed by Councillor Waltham, Seconded by Councillor Baker and unanimously resolved that the increased charges be accepted.

 

18.       Representatives from Parish Council for Allinson and Erskine Trust:  Councillor Lockey said she did not think it was necessary to have two representatives from the Parish Council on this committee and she would bring this up at the next Allinson and Erskine Trust meeting.

 

19.       Correspondence and circulars:

a)         Boston Borough Council – Statement of Community Involvement – circulated

b)         East Lindsey District Council – Training and Awareness Event for Clerks – The clerk informed the Parish Council that she would attend this event.

c)         East Lindsey District Council Building Control Winter Newsletter – circulated

d)         Clerk and Council’s yearbooks – extra copies circulated

e)         Lincolnshire County Council – Improved telephone access – The clerk was asked to write back and say that we did not have a newsletter and ask for some posters to display around the village.

f)          Lincolnshire County Council – Street lighting and illuminated signs – letter read out.

g)         Parish Council meeting for Spilsby Fen – Letters from Mrs Pears – Councillor Baker updated everyone saying that the main issues seemed to be roads and playing fields.

h)         Best Kept Village Competition - It was resolved not to enter the competition this year.

i)          East Lindsey District council - Notification of Southern Area Committee - It was proposed by Councillor Waltham and seconded by Councillor Baker and resolved that the Parish Council provide refreshments for the meeting and the clerk agreed to assist Councillor Lockey with teas and coffees.

j)          Environment Agency - Newsletter - circulated

k)         East Lindsey District Council - Invitation to Town and Parish Assembly - The clerk was asked to write and request a second car park ticket as both Councillors Williams and Lockey were interested in attending but were unable to travel together.

 

20.       Matters for discussion at next meeting:

i)         Drainside

 

21.       Date, time and place of next meetings: 

 

 

Monday 10 April 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

Annual Parish Meeting - Monday 8 May 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

 

There being no further business the meeting closed at 8.45pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

 

                Date:      

 

 

Monday 16 January 2006

Top of Page

 

EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL

 

                Minutes of the Eastville, Midville and New Leake Group Parish Council held in
Eastville, Midville and New Leake Village Hall on
Monday 16 January 2006 at 7.00pm

 

1.         Present - Cllr.Williams (in the chair), Waltham, Lockey, Honey, Wheeler, Sinfield and Baker

             Gill Williamson from Boston Transport and County Councillor Pears were also present.

 

2.         Apologies: apologies were received from Councillor Anderson 

 

3.         Members Declarations of Interests:

             Councillor Williams declared a personal interest in agenda item 13

             Councillor Waltham declared a personal interest and left the room for agenda item 14.

 

4.         Visit by Gill Williamson from Boston Transport:  Gill explained about the three services run by the Boston Transport service.  These were the original 'Dial a Ride' service available to people without other forms of transport, a 'Volunteer Car' service more especially for medical appointments and a 'Shopmobility' service for hire of equipment whilst visiting Boston itself.  Gill has agreed to come along to our Annual Parish Meeting to talk to members of the public about all the services available.  Gill Williamson left the meeting at 7.15pm.

 

District Councillor PearsDistrict Councillor Pears used the public forum to update the meeting about an appeal by Cranberry Compost against the decision of the Planning Department to refuse permission to extend the composting.  Councillor Pears also informed the meeting that East Lindsey District Council is reviewing all car park charges as well as disabled spaces.  She would keep the Parish Council informed of the outcome.  County Councillor Pears has also been in touch with the Lincolnshire Education Authority who have confirmed that there are no employees within their area whose name appears on 'List 99'.  Councillor Pears said she would speak to both the local Police and Linx regarding the parked cars at Hobhole Bank.  Councillor Pears left the meeting at 7.30pm.

 

5.         Minutes of the meeting held on Monday 7 November 2005, previously circulated were approved and signed.

 

6.             Clerks's Report:

a)         Highway Matters:

        -      A letter has been received from Lincolnshire County Council saying that all incidents of mud on the road should be reported immediately to the Police quoting the registration number of the vehicle.  From this information the Police will be able to trace the owner.

        -      The clerk reported that Lincolnshire County Council was reluctant to put weight restrictions on roads because this would have the effect of forcing extra traffic, along with associated problems, onto other roads in the area.  The Highways have instead suggested signs stating the road is unsuitable for HGVs and it was agreed that these would be requested.

        -      The clerk reported that the metal railings at Midville Bridges were complete and it looks as if a good job has been done.  It was hoped that the old wooden boards opposite the junction with Hobhole Bank would soon be removed and red and white boards erected.  The white lines along Fodderdyke Bank should be repainted by the spring.

        -      A letter has been received from Lincolnshire County Council's highways department regarding the water standing along Spilsby Road and they say they will look into the matter.  The clerk also reported that East Lindsey District Council will look to see if the road needed sweeping.

b)         Dog bins:  A letter has been received from East Lindsey District Council saying that funds were now available to provide a further two bins for dog waste which it was hoped one would be sited down Drainside and the other along Spilsby Road just down 'Allotment Lane'.

c)         Planning applications:  An application by Mrs J. Ledingham of Laurels Farmhouse, East Fen, New Leake to extend the existing house to provide a dining room/kitchen, porch and en-suite bedroom has been granted.  An application by Mr and Mrs P. Claridge to extend the existing bungalow to provide and en-suite bedroom at the Cottage, Spilsby Road, New Leake has been granted.  An application by Mr. S. Sauvey, The Hawthorns, Spilsby Road, Eastville to build an extension to the existing domestic garage to provide an attached shed and change of use of land to provide an extension to the existing adjoining domestic curtilage has also been granted.

 

7.         Responsible Financial Officer’s Report:

a)         Balances:

Current Account £1789.07 Less: unapproved cheques of £1088.62 = £700.45

Instant Business Account £9,000.00

Gratuity Account £1545.14

 

b)         Payment of the following accounts were approved:

       1.         E. M. & NL Village Hall - hire of hall                                                                 £9.00

       2.         S. Toin ¼ year wages (£944.32 and expenses £135.30)                           £1079.62

 

8.         Highway Matters:

a)         The Parish Council discussed the criteria for a 30mph speed limit for Spilsby Road and the clerk was writing to the Highways Department asking them if it was possible to set a 30mph limit under the 'special powers' ruling.

b)         The clerk reported that she had written to East Lindsey District Council about the rubbish outside a property along Spilsby Road, which built up on a daily basis between refuse collection days.

 

9.         Village Hall – request for help with cost of installing ramps for wheelchair access:

Councillor Honey reported that it might not be necessary for the Village Hall to provide ramps to all the entrances to the hall.  The situation was to be discussed at the next Village Hall meeting and it was agreed to put the item on our next agenda.

 

10.       Allotments:

i)         Morley Brown has written saying it does not have a copy of the agreement between their client and the Parish Council.  It was agreed to leave this for the time being.

j)         The clerk has received a letter from the Lincolnshire Association of Local Councils informing the Parish Council that they were able to evict tenants provided the Notice was issued in accordance with the law and the tenant of allotments let by the Parish Council were not protected by the law.

k)       The clerk reported that she had checked the Royal Mail web site to confirm that the Notice to Quit has been delivered to Mr. Horton and it was agreed to ask Mr. Horton to confirm he would comply with the notice.  The clerk was also asked to check the electoral role to see if Adam Keal was listed.  If he did not appear on the register then the Clerk was instructed to send a letter to Mr. A. Keal asking him to confirm he was still residing within the three parishes and therefore eligible to occupy Parish Council allotments.

 

11.       Town and Parish assembly:  Councillor Lockey updated the Parish Council with regard to a recent Town and Parish Council meeting which she attended and which she said was very well presented.  There were a number of speakers but each one really reiterated the same things.  They all agreed that there should be more involvement of local people, services should improve and members of the public should be listened to.  Children and young people were also to be encouraged to go along to Parish Council meetings so their views could be heard and to get them involved in local matters.  Councillor Lockey was thanked for her report.

 

12.       Saturday Morning collection service: The clerk reported that Forceshift has proposed continuing with the Saturday morning supplementary service if the Parish Council is prepared to pay.  It would also be dependent on both Friskney and Stickney parishes joining the scheme with the cost divided between the three parishes.  It is likely the cost would be in the region of £100-£200 per month.  It was proposed that the views of local people be ascertained as to whether they wish to continue with this service or not.  A decision will be made at the next meeting.  Councillor Williams said that the problem had arisen because the Saturday collection service had been stopped to coincide with the arrival of the wheelie bins but their introduction has now been delayed until July or August.  It would seem the Saturday service would not be needed once wheelie bins were in place.

 

13.       Pig Slurry:  Councillor Williams declared a personal interest in this item and took no part in the discussions.  It was reported that loads of pig slurry was carted daily through the village and deposited in a lagoon situated off Boston Road.  Councillor Baker agreed to make further enquiries and report back to the next meting.

 

14.       Planning Applications: 

a)         Application by to extend bungalow to provide an en-suite bedroom at The Cottage, Spilsby Road, New Leake was returned with no observations.

b)         Councillor Waltham declared a personal interest and left the room whilst an application to change use, conversion and alterations of existing redundant shop to provide a granny annex with internal link to existing dwelling at Woodhatch Cottage, Spilsby Road, Eastville was discussed and supported.  Councillor Waltham returned.

 

15.       Open Surgery review:  There were no matters to discuss.

 

16.       Review of Southern Area Committee:  Councillor Williams said that the details of the Southern Area meeting had been covered by the discussion in agenda item 12.

 

17.       Budget:  The clerk presented a reconciliation of the accounts to date.

a)         Additional Light:  The clerk reported that £1200 was still earmarked for two new lights in the village with an additional amount built in the budget for the coming year.  It was agreed that the Councillors would take a look for the best sites so that new lights could be bought quickly.

b)         Help with the church paths:  There has been no formal request for help towards the cost of relaying new paths to the three churches but this should be put on the agenda for the next meeting.

c)         A draft budget was drawn up and discussed and it was proposed by Councillor Waltham and seconded by Council Sinfield to accept the budget and precept for £7000 for the year 2006-2007.  All were in favour and the clerk was asked to apply for this amount from East Lindsey District Council.

 

18.       Correspondence and circulars:

a)         Lincolnshire County Council Highways Report - circulated

b)         Lincolnshire Road Safety Partnership Newsletter - circulated

c)         Lincolnshire Road Safety Partnership – Attendance at Parish Events during 2006.  It would be nice if the vehicle could attend local functions such as the Country Fair but, due to its size, it was probably unrealistic.

d)         Linx Homes Newsletter and calendar - circulated

e)         LALC – County Circular and Newsletter - circulated

f)          Information on Declaration of Interests - copied and circulated to all Councillors

g)         East Lindsey District Council customer services brochure - circulated

h)         Environment Agency Newsletter - circulated

i)          East Lindsey District Council re: wheeled bins:  Posters advertising the arrival of wheeled bins have been displayed. 

j)          Information about Recycling Banks – posters have been displayed around village

k)         Street light out side St. Jude’s Church/Memorial Gardens reported as faulty on 7 December.  It was unsure whether this light is now working and it was agreed that Councillors would check it and report back to the next meeting.

l)          Lincolnshire County Council - Notice of temporary road closure - notice displayed.

m)        Clerk and Council direct - suppliers guide and magazine to be circulated.  It was agreed to order 6 extra copies of the suppliers guide at a cost of £5 each.

n)         Standards of Conduct in English Local Government - the Future - circulated

o)         Lincolnshire County Council grant aid documentation - circulated

 

19.       Matters for discussion at next meeting:

j)         Representative for Allinson and Erskine Trust

 

20.       Date, time and place of next meetings: 

 

Monday 27 February 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

Monday 10 April 2006 in Eastville, Midville and New Leake Village Hall at 7.00pm

 

There being no further business the meeting closed at 10.05pm.

 

 

Minutes Approved:                Signature (Chairperson) ........................................................................................................

 

 

 

                Date: