EASTVILLE, MIDVILLE AND NEW LEAKE
GROUP PARISH COUNCIL
FREEDOM OF INFORMATION ACT 2000
The Freedom Of Information Act 2000 gives a general right of access to information
held by public authorities, subject to certain defined exemptions. Eastville, Midville
and New Leake Group Parish Council is such a public authority as defined by the Act.
The Council is required to adopt and maintain a "Publication Scheme" setting out the
classes of information it holds, the manner in which it intends to publish the
information, and whether a charge will be made for the information. Please note that
under the Act individuals' right of access to information begins in January 2005.
This document sets out the Publication Scheme adopted by the Council on 28th
February 2005. The Scheme has been approved by the Information Commissioner
(see Section H, Further Information & Acknowledgements).
Copies of this document are available from the Clerk.
B. HOW WE PUBLISH INFORMATION
To "publish" information simply means to make it publicly available.
All the classes of information detailed in Section D (Information To Be Made
Available) are available in hard copy form. The Freedom Of Information Act
specifies that applications should be made in writing and that in general a response by
the Council must be provided within 20 working days. If a fee is required, the period
of up to 20 working days is extended by up to 3 months until the fee is paid. Fees are
payable in advance.
All requests for information under the Act should be sent in writing to the Clerk (see
Section E, Contact Details).
For information provided by the Clerk, the Act allows the Council to make a
reasonable charge. The fee levied will recover all disbursements necessary in meeting
any individual information request, and is payable in advance. Very substantial
information requests may incur additional charges. The current fees, payable in
advance, are 10p for each A4 sheet of paper plus a charge for the clerk’s time of £10
per hour pro rata which is calculated to include the time taken to locate the
documents, photocopying and preparation for and including the cost of postage. Fees
may be varied from time to time in accordance with guidelines issued by the
Department for Constitutional Affairs and/or the Information Commissioner.
D. INFORMATION TO BE MADE AVAILABLE
The Freedom Of Information Act groups together different kinds of information into
categories which it calls "Classes". These are the six "Core Classes" of information
available from Eastville, Midville and New Leake Group Parish Council:
1) COUNCIL INTERNAL PRACTICE AND PROCEDURE
Minutes of Council, committee and sub-committee meetings – limited to the last 2
Procedural Standing Orders
Council's Annual Report to Parish Meeting
2) CODE OF CONDUCT
Members Declaration of Acceptance of Office
Members Register of Interests
Register of Members Interests Book
3) PERIODIC ELECTORAL REVIEW
Information relating to the last Periodic Electoral Review of the council area
Information relating to the latest boundary review of the council area
4) EMPLOYMENT PRACTICE AND PROCEDURE
Terms & conditions of employment
Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details,
disciplinary records, sickness records and the like by virtue of being personal data
under the Data Protection Act 1998
5) PLANNING DOCUMENTS
Planning applications and the Council's comments on them.
N.B. - the Council's comments are also summarised in "minutes of council
N.B. - planning applications within the parish are available for inspection by
appointment with the Clerk. Planning approvals are granted by East Lindsey
District Council (see Section F, Other Local Authorities). Plans may also be
viewed at ELDC.
Exclusions – Copies of planning consultations, the Development Plan, Structure
Plan, Local Plan and Rights of Way/Footpath maps all of which are available
from the local planning and highway authorities respectively. See Section F
6) AUDIT AND ACCOUNTS
Annual return form – limited to the last financial year
Annual Statutory report by auditor (internal and external) – limited to the last
Receipt/Payment books, Receipt books of all kinds, Bank Statements from all
accounts – limited to the last financial year
Precept request – limited to the last financial year
VAT records – limited to the last financial year
Financial Standing Orders and Regulations
Exclusions – all commercially sensitive information e.g. quotations and tenders,
loan documentation and insurance policies. With regard to quotations and
tenders, this information is treated as confidential to ensure that the whole tender
process is fair i.e. if tender information is released to a third party prior to the end
of the tender period those who initially submitted tenders could be undercut
and/or unfairly disadvantaged.
E. CONTACT DETAILS
All requests for information under the Freedom Of Information Act should be made
in writing to:
Mrs Sylvia Toin
Clerk, Eastville, Midville and New Leake Group Parish Council
Tel: 01205 480475
The Clerk will be happy to advise as to whether the Council holds the
information being sought, and on the likely fee, before a formal application is
made. Information requested under the Act will not be supplied until the due fee
has been received.
F. OTHER LOCAL AUTHORITIES
Eastville, Midville and New Leake Group Parish Council is at the most local level of
local government. The area is also covered by a District Council (whose
responsibilities include planning, environmental health and refuse collection) and a
County Council (whose responsibilities include highways, education and social
services). These authorities are also subject to the Freedom Of Information Act, and
are required to maintain their own Publication Schemes.
For full details contact:
East Lindsey District Council
Tel: 01507 601111
Fax: 01507 600206
Lincolnshire County Council
Lincoln LN1 1YL
Tel: 01522 552222
Fax: 01522 552288
The Government has laid down a timetable under which various types of public
authorities have to meet the Freedom Of Information Act's requirements.
Key dates include:
December 2002 - local council publication schemes adopted and submitted to the
February 2003 - local council publication schemes "in operation".
January 2005 - individuals' right of access to information under the Act.
H. FURTHER INFORMATION &
The administration of the Freedom Of Information Act is the responsibility of the
For more details contact:
Cheshire SK9 5AF
Tel: 01625 545700
Fax: 01625 524510
The central government department responsible for the Act (and secondary legislation
arising from the Act) is the Department for Constitutional Affairs.
For more details contact
Department for Constitutional Affairs
54 Victoria Street
London SW1E 6QW
Tel: 020 7210 8614
The Council has a duty to regularly review this Publication Scheme and its operation.
Comments from members of the community would be welcome, and should be sent in
writing to the Clerk.
This document has been created with the help of guidance and other material from the
Information Commissioner and the National Association of Local Councils, some of
which is partially reproduced in the text. The assistance and Copyright of both these
bodies is gratefully acknowledged.
This Freedom of Information Publication Scheme was adopted by the council at its meeting held on 28 February
2005 and reviewed at a meeting held on 3 July 2006.