EASTVILLE, MIDVILLE AND NEW LEAKE

GROUP PARISH COUNCIL

  

FREEDOM OF INFORMATION ACT 2000

 

PUBLICATION SCHEME

 

July 2006

 

 

A. INTRODUCTION

 

The Freedom Of Information Act 2000 gives a general right of access to information

held by public authorities, subject to certain defined exemptions. Eastville, Midville

and New Leake Group Parish Council is such a public authority as defined by the Act.

 

The Council is required to adopt and maintain a "Publication Scheme" setting out the

classes of information it holds, the manner in which it intends to publish the

information, and whether a charge will be made for the information. Please note that

under the Act individuals' right of access to information begins in January 2005.

 

This document sets out the Publication Scheme adopted by the Council on 28th

February 2005.   The Scheme has been approved by the Information Commissioner

(see Section H, Further Information & Acknowledgements).

 

Copies of this document are available from the Clerk.

 

 

B. HOW WE PUBLISH INFORMATION

 

To "publish" information simply means to make it publicly available.

 

All the classes of information detailed in Section D (Information To Be Made

Available) are available in hard copy form.  The Freedom Of Information Act

specifies that applications should be made in writing and that in general a response by

the Council must be provided within 20 working days. If a fee is required, the period

of up to 20 working days is extended by up to 3 months until the fee is paid.  Fees are

payable in advance.

 

All requests for information under the Act should be sent in writing to the Clerk (see

Section E, Contact Details).

 

 

C. CHARGES

 

For information provided by the Clerk, the Act allows the Council to make a

reasonable charge.  The fee levied will recover all disbursements necessary in meeting

any individual information request, and is payable in advance.  Very substantial

information requests may incur additional charges.  The current fees, payable in

advance, are 10p for each A4 sheet of paper plus a charge for the clerk’s time of £10

per hour pro rata which is calculated to include the time taken to locate the

documents, photocopying and preparation for and including the cost of postage.  Fees

may be varied from time to time in accordance with guidelines issued by the

Department for Constitutional Affairs and/or the Information Commissioner.  

 

 

D. INFORMATION TO BE MADE AVAILABLE

 

The Freedom Of Information Act groups together different kinds of information into

categories which it calls "Classes".  These are the six "Core Classes" of information

available from Eastville, Midville and New Leake Group Parish Council:

 

1) COUNCIL INTERNAL PRACTICE AND PROCEDURE

 

Minutes of Council, committee and sub-committee meetings – limited to the last 2

years.

Procedural Standing Orders

Council's Annual Report to Parish Meeting

 

2) CODE OF CONDUCT 

 

Members Declaration of Acceptance of Office

Members Register of Interests

Register of Members Interests Book

 

3) PERIODIC ELECTORAL REVIEW 

 

Information relating to the last Periodic Electoral Review of the council area

Information relating to the latest boundary review of the council area

 

4) EMPLOYMENT PRACTICE AND PROCEDURE

 

Terms & conditions of employment

Job descriptions

 

Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details,

disciplinary records, sickness records and the like by virtue of being personal data

under the Data Protection Act 1998

 

5) PLANNING DOCUMENTS

 

Planning applications and the Council's comments on them.

 

N.B. - the Council's comments are also summarised in "minutes of council

meetings".

N.B. - planning applications within the parish are available for inspection by

appointment with the Clerk. Planning approvals are granted by East Lindsey

District Council (see Section F, Other Local Authorities). Plans may also be

viewed at ELDC.

 

Exclusions – Copies of planning consultations, the Development Plan, Structure

Plan, Local Plan and Rights of Way/Footpath maps all of which are available

from the local planning and highway authorities respectively. See Section F

(below).

 

 

6) AUDIT AND ACCOUNTS

 

Annual return form – limited to the last financial year

Annual Statutory report by auditor (internal and external) – limited to the last

financial year

Receipt/Payment books, Receipt books of all kinds, Bank Statements from all

accounts – limited to the last financial year

Precept request – limited to the last financial year

VAT records – limited to the last financial year

Financial Standing Orders and Regulations

Assets register

Risk Assessments

 

Exclusions – all commercially sensitive information e.g. quotations and tenders,

loan documentation and insurance policies.  With regard to quotations and

tenders, this information is treated as confidential to ensure that the whole tender

process is fair i.e. if tender information is released to a third party prior to the end

of the tender period those who initially submitted tenders could be undercut

and/or unfairly disadvantaged.

 

 

E. CONTACT DETAILS

 

All requests for information under the Freedom Of Information Act should be made

in writing to:

 

Mrs Sylvia Toin

Clerk, Eastville, Midville and New Leake Group Parish Council

Clandew

Midville Lane

Stickney

Boston

Lincs

PE22 8DW

Tel: 01205 480475

 

 

The Clerk will be happy to advise as to whether the Council holds the

information being sought, and on the likely fee, before a formal application is

made. Information requested under the Act will not be supplied until the due fee

has been received.

 

F. OTHER LOCAL AUTHORITIES

 

Eastville, Midville and New Leake Group Parish Council is at the most local level of

local government.  The area is also covered by a District Council (whose

responsibilities include planning, environmental health and refuse collection) and a

County Council (whose responsibilities include highways, education and social

services).  These authorities are also subject to the Freedom Of Information Act, and

are required to maintain their own Publication Schemes.

 

For full details contact:

 

East Lindsey District Council

Teddar Hall

Manby Park

Manby

Louth

Lincs 

LN11 8UP

Tel: 01507 601111

Fax: 01507  600206

Website:  http://www.e-lindsey.gov.uk

 

Lincolnshire County Council

County Offices

Newland

Lincoln LN1 1YL

Tel: 01522 552222

Fax: 01522 552288

 

Website: http://www.lincolnshire.gov.uk

 

 

G. TIMETABLE

 

The Government has laid down a timetable under which various types of public

authorities have to meet the Freedom Of Information Act's requirements.

 

Key dates include:

 

December 2002 - local council publication schemes adopted and submitted to the

Information Commissioner.

 

February 2003 - local council publication schemes "in operation".

 

January 2005 - individuals' right of access to information under the Act.

 

 

H. FURTHER INFORMATION &

ACKNOWLEDGEMENTS

 

The administration of the Freedom Of Information Act is the responsibility of the

Information Commissioner.

 

For more details contact:

 

FOI Team

Information Commissioner

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Tel: 01625 545700

Fax: 01625 524510

 

Website: http://www.informationcommissioner.gov.uk

The central government department responsible for the Act (and secondary legislation

arising from the Act) is the Department for Constitutional Affairs.

 

For more details contact

 

Department for Constitutional Affairs

Selborne House

54 Victoria Street

London SW1E 6QW

Tel: 020 7210 8614

 

Website: http://www.dca.gov.uk 

  

The Council has a duty to regularly review this Publication Scheme and its operation.

Comments from members of the community would be welcome, and should be sent in

writing to the Clerk.

 

This document has been created with the help of guidance and other material from the

Information Commissioner and the National Association of Local Councils, some of

which is partially reproduced in the text. The assistance and Copyright of both these

bodies is gratefully acknowledged.

 

 

This Freedom of Information Publication Scheme was adopted by the council at its meeting held on 28 February

2005 and reviewed at a meeting held on 3 July 2006.