Parish Plan Minutes

28 April 2008

7 April 2008

14 January 2008

12 November 2007

24 September 2007



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Minutes of the Parish Plan Steering Committee held on Monday 28 April 2008 at 7.30 pm.





E Waltham, S Newstead, W Parsons, M Adlard, J Gibbs, F Houghton, K Parker,

R  Parker, C Sabin, M Shaw, S Toin, J Upfold, T Upfold.


APOLOGIES FOR ABSENCE were received from Christine and Elaine.


MINUTES OF LAST MEETING  were signed as a true record.  There were no matters arising.




Eric reported that he had completed this task himself and received applause from the meeting.  He stated that the fliers would be posted on 30 May rather than 4 June as he would be away on holiday.




Further discussion was required in order to complete this document.  Steve recorded the details of the amendments – the main points are as follows –


Transport and Highways – questions on ‘link bus’ revised.

Information and Communication – questions on ‘internet access’ revised.

Sports and Entertainment – a further question included relating to the use of the Village Hall and Playing Fields.


Carla suggested that additional questions relating to Young People (including toddlers) should be included.


Some members felt that Parish Council information could be included at the end of the questionnaire.


To avoid arranging an additional meeting regarding the questionnaire Steve agree to send out copies of the revised document upon request.




Friday 13 June 2008 – Prize Draw.  It was agreed to ask outside caterers for this event.


The meeting closed at 9.40 pm.







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Minutes of the meeting held on Monday 7 April 2008 at 7.30 pm


MEMBERS PRESENT   E Waltham, S Newstead, W Parsons, J Clark, M Adlard,

 J Gibbs, E Harrison, C Lockey, L O'Rourke,  C Sabin, M Shaw, S Toin.


APOLOGIES FOR ABSENCE  were received from H Honey, F Houghton, G King,

 K Parker, R Parker and R. Tuplin.


MINUTES OF LAST MEETING  were signed as a true record.  There were no matters arising.




The Chairman welcomed Janet Clark who explained the funding awarded for producing the final plan and informed the meeting that we had been awarded £2000 which was agreed was a pleasing result.  If any funds remained they could be used for a small project.  We can rely on on-going support for the duration of the plan.  Janet identified various documents such as the 'protocol' (copies of which were provided) and the 'toolkit' (step-by-step-guide to the plan).  Each member needs a copy and it was suggested that grant money could be used for copies of the toolkit and also copies of the protocol agreement.


Our ELDC contact, Suzanne Cole, was leaving and Janet did not yet know who the replacement would be.


On Friday 2 May 2008 the Parish Assembly - emphasis on Parish Plans -  was being held at the Kenwick Park Hotel near Louth, from 9.00 pm - 4 pm.


Janet expressed an opinion that there was no mechanism for real advice.  Comments are needed on the draft plan.  ELDC and LCC do support this.  Community Lincs have already received 25 plans.  East Keal is a useful comparison.




Next meeting - Monday 28 April, 2008 - envelope addressing


Further dates - 4 June  2008 - post flier


13 June 2008 - prize draw, 6.00-7.30 pm - date to be confirmed.


27 June 2008 - send out questionnaire


There being no further business the meeting was closed.




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Steering group minutes for 14 January 2008


The meeting opened at 7.30pm

The temporary Chairman welcomed 11 people present.

Apologies.  Apology was made for Rosemary Parker who was ill.

The minutes of the meeting on 12 November 2007 were read and signed as a true record.

Election of Officers The following people were elected as officers.

Chairman - Eric Waltham

Assistant Chairman - Steve Newstead

Secretary – Wendy Parsons

Steering Group Committee.

Elaine Harrison

Lynne O’Rourke

Rosie Tuplin

Jean Gibbs

Fred Houghton

Gladys King

V Adlard

M Shaw

C Lockey

Any Other Business

The meeting then discussed at great length on how we could get an input of information from the inhabitants of the three villages.

It was decided that a questionnaire would be sent to every household. The introduction to the questionnaire was to be quite brief. It was decided that the information sought was not to be too intrusive but would be sufficient to garner everybody’s suggestions and ideas.

The questionnaire would be  ‘tick-box’ answer method with an opportunity to expound any thoughts that a household might wish to add. The questionnaire was to be of an anonymous nature but any one could include their name and address if they so wished. It was decided that questions needed to be asked about Shopping, Housing, Environmental Issues, Footpaths and bridleways, Transport ( busses, bus stops, routes etc), Law( police prescence, vandalism etc), Health and Social Services, Information and Communication, Religion. Sports and Games(as it was such a varied subject, different sports, games and different age groups everyone was asked to give the matter some thought and bring them back for the next meeting. Some time was then taken discussing the questions, which we felt we needed to get the necessary information required for the Village Plan

It was hoped that Community Lincs would be able to collate the information for us.  


It was decided that now would be an opportune moment for Community Lincs to be brought in to show us the way forward, discuss the grant and assist us with the details of the questionnaire.

Tea, coffee and biscuits were provided at this stage

It was decided that the next meeting would be on one of the following dates 11, 18 or 25 Feb. pending Community Lincs invitation.

Ms Janet Clark has been invited to attend on 11 February and consequently this will be the date of the next meeting.

The meeting closed at 9.45pm


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Village Plan Minutes for Mon 12 Nov 07


The meeting was opened at 7.30pm.

The temporary chairman welcomed the 22 people who were at the meeting.

The minutes of the meeting held at Aladdin’s Cave were read and signed as a true record.

The Chairman explained that the Village Plan was a document that would detail the hopes and aspirations of the villages of Eastville, Midville and New Leake for the next 5 to 10 years. The importance of this document was stressed, and the point made that funding of projects would depend on a document being produced by the 3 villages for presentation to the Parish Council who would then forward the document to ELDC and LCC. It was also stated that costs involved in producing the document would be met partly by the Parish Council (up 20%) with the balance being met by local government (subject to an overall ceiling of £300)


The meeting was then put into open forum in the form of three groups consisting of one group of 8 members, one of 7 and one of three.


At the end of the open forum, some suggestions had been made which are detailed as follows: -

Group 1

Young people should be more involved


Village Hall (principally the floor, new Bowls Club Mat and chairs)

Youth Club (and helpers)

School (the possibility of purchasing further land for the back of the school, and obtaining finance for a new Portacabin)

Roads (looking for improvements to the road surfaces, particularly Drainside and Fodderbank)

Looking at the feasibility of a Rest Home for elderly residents.

Road signs.


Group 2

Playing Area

Walks (pathways)


Road network



Rights of way

Leisure facilities


Group 3

Nothing definite but support for groups one and two.


While in open forum a list of members was made whom it is presumed would be prepared to form a steering group.

Elaine Harrison (who will represent the church)

Wendy Parsons (Village Hall)

Lynne O’Rourke (Playing Field)

Rosie Tuplin (resident’s committee for Drainside)

Jean Gibbs (Welcome Club)

Gladys King (the Luncheon Club)

Fred Houghton (Bowls Club)

Steve Newstead (Parish Council)

Eric Waltham (Parish Council)
The following residents were also included

Donna Grooby (Village School) with a query against her name

And Heather Houghton (Bingo) not present at the meeting. Not present at the meeting so it cannot be assumed that she is willing to be a committee member.


No discussion took place on the suggestions in full forum, so they are held over until the next meeting.


It was pointed out the list is not necessarily closed as members may be co-opted on and off as seen fit during the preparation of the Plan and that further approaches should be made to every resident. This would be probably be in the form of a questionnaire, the detail of which would be decided by the steering committee at a future date.


As a formal proposition was not made with reference to the election of a Chairman(or Chairmen), Secretary(or Secretaries) or the Steering committee this was also held over until the next session.


As everyone seemed happy with the informal format, something along the same lines would be followed at future meetings.


The chairman was asked to write again to all of the principal clubs and organisations to see if we could get more people to attend the meetings.


The next meeting was arranged for Mon 14 Jan 08 in the Village Hall.


After thanking Christine Lockey for the provision of coffee and sticky buns the meeting was closed at 9.00pm.




EC Waltham (Chairman/Secretary)


12 Nov 07


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Minutes of a meeting held at Aladdin’s Cave on Monday 24 September 2007


It was agreed at a recent Parish Council meeting that a meeting would be convened to discuss the possibility of producing a Parish Plan for Eastville, Midville and New Leake Group that would give a way forward for the next 5 to 10 years.


The meeting opened at 7.30pm.


The following people were in attendance:  Mrs Christine Lockey(Parish Council) Mrs Wendy Parsons (for the Village Hall), Steven Newstead (Parish Council) and Eric Waltham(Parish Council).


Eric thanked everyone for attending and then gave a brief outline of what was required to produce the Parish Plan. The Government had indicated a desire that each parish should have a Parish Plan produced from the grass roots level i.e. local parishioners. The Parish Plan is expected to forecast what is required in the parish for the next 5 to 10 years. It was emphasised that it was necessary to have the Parish Plan in order that funding for any projects that were needed would be forthcoming. It was also stated that without a Parish Plan there would be no prospect of funding to be made.

It was decided that at this stage we would try to form a steering group that would put the hopes of the three villages into perspective for the foreseeable future.

This group was provisionally named the Eastville, Midville and New Leake Steering Group.

This group, formed from the local electorate would then produce the Parish Plan which would be forwarded to both East Lindsey District Council and Lincolnshire County Council.

The Parish Plan would provide clear evidence of community need and prioritise for the Parish Council; gain funding for local initiatives by demonstrating that there has been a thorough needs assessment; and finally one that would give the opportunity to influence community plans and strategies in the area. An example of some consultation issues was given namely: -

Communification                      Crime and Safety                      Employment and Skills

Environment                              Facilities and Services              Health

Housing                                     Traffic and Transport                Sport and Leisure

He said that this was not inclusive or exclusive – it was up to the community to give their ideas of how they wanted the three villages to progress in the next 5 to 10 years.

He then handed over to Steve to give his views on the structure of the Steering Group.

He felt that an open meeting should be held to sound out the feelings of the community.

We all agreed that this should be done and it was decided to call a meeting in the Village Hall for Monday 12 November 2007 at 7.30pm

It was also decided that an informal letter should be sent out to the major clubs and groups in the parish inviting one or more of their group to this meeting. It was also decided to blitz the parish with posters notifying all parishioners of the meeting and inviting them to attend. Everybody would be welcome to the meeting, young and old, able and disabled.

Coffee will be provided throughout the evening.

The meeting closed at 9.30pm.


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